What are the responsibilities and job description for the Purchasing Manager – Procurement & Vendor Management (copy) position at Spring Oak Senior Living?
Spring Oak Management is seeking a hands-on Purchasing Manager to oversee purchasing, purchase approvals, vendor pricing, bids, contract reviews, negotiations, software management, and procurement reporting across multiple locations.
This is a senior purchasing role with responsibility for procurement strategy, vendor management, purchase approvals, reporting, bids, market baskets, and contract negotiations.
A major part of this role is managing our procurement software, On Care / Procurement Partners, including purchase approval workflows, vendor catalogs, item setup, pricing, reporting, and overall system accountability.
This role is heavily focused on dietary, food service, equipment, and operational purchasing. It is a strong fit for candidates with experience in restaurants, hotels, hospitality, food service, healthcare, senior living, supply chain, or multi-site operations.
The ideal candidate is organized, analytical, strong with Excel and software systems, comfortable working with vendors, and able to use purchasing data to improve pricing, approvals, consistency, and cost control.
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- Oversee purchasing and procurement processes across multiple locations
- Manage purchase approvals through On Care / Procurement Partners
- Maintain procurement software workflows, vendor catalogs, item setup, pricing, and reporting
- Review purchase requests for accuracy, pricing, budget alignment, and proper approvals
- Manage vendor relationships and hold vendors accountable to pricing, service, and delivery expectations
- Gather bids and compare market baskets for food, dietary supplies, equipment, services, and special projects
- Review vendor contracts, pricing agreements, and contract terms
- Negotiate pricing, rebates, contract terms, and service expectations
- Prepare procurement reports and present findings to leadership
- Provide monthly reports to communities on budget vs actual spend as well as spend and inventory analysis to identify areas for improvement
- Track purchasing trends, approval patterns, cost analysis, and cost-saving opportunities
- Work closely with operations, finance, and location-based teams to support purchasing needs
- Procurement, purchasing, vendor management, food service, hospitality, supply chain, or operations experience required
- Experience in restaurants, hotels, hospitality, healthcare, senior living, food service, or multi-site operations required
- Experience with food purchasing, equipment purchasing, inventory control, cost analysis, vendor contracts, procurement reporting, or purchasing systems required
- Excellent Excel skills required
- Strong negotiation, communication, and follow-through skills
- Ability to review contracts, pricing data, reports, purchase requests, and purchasing trends
- Highly organized with strong attention to detail
- Comfortable working directly with vendors, leadership, finance, operations, and local teams
- Ability to work full-time in person from our Wall, NJ office
Monday to Friday, full-time, in person. Wall New Jersey
What We Offer
- Health benefits
- Paid time off
- 401k
- Extra floating holidays
- Shortened workday on Fridays
- Opportunity to work directly with senior leadership
- Visible role with the ability to impact cost control, purchasing strategy, and procurement systems
About Spring Oak Management
Spring Oak Management is a growing family-owned management company supporting senior living communities, healthcare-related operations, real estate assets, and other business lines.
Salary : $95,000 - $120,000