Administrative Assistant

Overview:

Please note that this position is contingent upon the successful award of a contract currently under bid.

Summary:

The Administrative Assistant will serve as program assistant performing data collection, computation, interpretation, and presentation. Provides office assistance by performing various clerical and administrative duties such as developing presentations, performing office automation duties such as word processing, email correspondence, managing suspense, creating briefing charts, and development/tabulation of spreadsheets.

Responsibilities:

• Collects and obtains data from multiple sources; compiles data for review and interpretation.
• Analyzes data and provides reports.
• Develops and distributes critiques and surveys soliciting feedback from customers, users, annual conference attendees and field offices.
• Assists working groups in planning and preparation of projects. Provides technical assistance with computer programs, data collection and compilation, and presentation methods.
• Composes, proofreads, and edits documents. Ensure procedural and grammatical accuracy, conformance with general policy, and factual correctness. Ensures coordination procedures are followed.
• Composes, proofreads, edits and tracks complicated reports that may be in multiple computer software formats. Works with the 93 AGOW Director of Human Performance, Wing Surgeon and Command Psychologist to determine format, content, charts, and supporting documentation required to meet higher headquarters or other DoD requirements.
• Establishes, monitors and manages suspense dates and draws attention to any scheduling conflicts.
• Contact for the program office, field unit and the PMs, responsible for the receipt, control, logging, safekeeping, and necessary action on program related sensitive materials.
• Answers main office phone line. Directs telephone calls to appropriate section for assistance. Take messages as required.
• Maintains accurate and up-to-date patient schedules and logs.
• Arranges and schedules medical appointments and determines patient eligibility for services.
• Call patients as needed to schedule, reschedule, and/or cancel appointments. Promotes consult/referral specialty medical care within the HPO.

Qualifications:

• High School Diploma and be able to demonstrate expertise through a combination of education and experience.
• Must have at least twelve (12) months of experience in program assistance or management support role within the past twenty (24) months.

Additional Requirements:

• U.S. citizenship required
• Must complete all 93 AGOW and 23 MDG in-processing requirements, and computer-based training.
• Must complete and maintain at least a Tier 1 Investigation (T1) formerly known National Agency Check and Inquiries (NACI) throughout the contract period of performance.
• Must complete required security investigative processes and Antiterrorism Level I training.
• Must pass required drug screening
• Strong written and verbal English communication skills required
• Occasional travel may be required in support of military training events, exercises, annual training, meetings, or other mission requirements.
• Advanced Knowledge of Microsoft Office applications required.
• Fully capable of collecting, compiling, editing, analyzing and presenting data.
• Fully capable of development and editing of lengthy, complicated reports that may require multiple software formats.
• Technical assistant/advisor to working groups planning and preparing presentations for annual PM conferences. Skilled ability in teamwork, software, and oral communication required.
• Ability to compose correspondence from draft to final version, both electronic and hard copy.
• Knowledge in standard office equipment, such as computers, typewriters, copiers, fax machines, telephone systems and office automation systems to perform a range of office support.
• General medical ethics, telephone etiquette, excellent communications and customer service skills.

Pay and Benefits

At Spring Mountain Rehab, we provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, paid time off and life insurance.

Pay: $15.00 - $18.00 per hour

Work Location: In person

Salary : $15 - $18