Specialist - Athletics

Days per Year: 226

Min: $39,776

Mid: $46,791

JOB DESCRIPTION

JOB TITLE: Specialist - Athletics

REPORTS TO: Athletic Director

WAGE/HOUR STATUS: Nonexempt

PAY GRADE: Para 7

PRIMARY PURPOSE:

The Specialist of Athletics provides administrative and operational support to the Athletics Department, serving as a central point of contact for athletic events, scheduling, and game-day coordination. This position performs duties requiring organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Specialist supports district athletic operations across middle and high schools, ensuring effective communication and coordination among staff, officials, and event security.

All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement.

QUALIFICATIONS:

Required:

• High School Graduate/GED
• Two years administrative or paraprofessional support experience or 60 hours from an accredited college or university

Preferred:

• 2 years’ experience working in a school district or athletics-related environment.  

SPECIAL KNOWLEDGE/SKILLS:

• Work effectively in a fast-paced work environment
• Excellent organizational and communication skills
• Strong public relations and interpersonal skills
• Ability to manage multiple tasks and meet deadlines
• Strong attention to detail and accuracy
• Strong computer and word processing skills
• Proficient in math skills/money handling

MAJOR RESPONSIBILITIES AND DUTIES:

• Prepare correspondence, reports, forms, and documents related to athletic operations
• Maintain organized files, records, and documentation, including student liability forms
• Process season ticket sales and provide customer support for inquiries related to ticketing
• Order and maintain inventory of office supplies for the Athletics Department
• Submit and track work orders related to athletic facilities and equipment
• Request and confirm security personnel assignments for all Spring ISD athletic events at both middle and high school levels
• Ensure all athletic schedules (Middle School, Freshman, JV, Varsity) are collected from campuses and entered accurately into scheduling systems
• Input game schedules electronically for all sports to ensure on-line ticket purchases
• Act as the first point of contact for communication and pay coordination for officials, referees, and umpires
• Serve as backup to the accounting coordinator for game reports and entry fee processing
• Assist with batch reporting during payroll processing periods
• Support game-day operations, including working Varsity games at Planet Ford Stadium as required
• Provide logistical support for event planning and execution for all athletic programs
• Greet visitors, respond to inquiries, and provide general information regarding athletic programs and events
• Other duties as assigned

WORKING CONDITIONS:

The usual and customary methods of performing this job require the following: ability to work in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions while maintaining emotional control under stress.  Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer. Overtime is required as necessary.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be assigned or skills that may require.