Secretary, Building Operations

Days Per Year: 226

MIN: $34,804

MID: $40,969

JOB TITLE:  Secretary

                    Building Operations Department

REPORT TO:  Director of Building Operations

WAGE/HOUR STATUS:  Nonexempt

PAY GRADE:  Para 6

PRIMARY PURPOSE:

Reporting to the Director of Building Operations, the secretary is responsible for preparing correspondence, reports, purchase orders, and processing payroll for custodial staff, as well as maintaining general files, screening telephone calls, processing all paperwork for hiring new employees, paperwork for terminations, resignations, and, other office duties as assigned. 

All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement.

QUALIFICATIONS:

Required:

• High School graduate or GED
• Must be able to communicate effectively in English
• 2 yrs job related experience

Preferred:

• Three years job-related experience preferred

SPECIAL NOWLEDGE/SKILLS:

• Knowledge of payroll procedures
• Ability to work well under pressure to meet payroll deadlines
• Effective communication and interpersonal skills
• Strong organizational and people skills
• Proficient in written and verbal use of the English language
• Ability to operate standard office equipment
• Working knowledge of Google, Kronos, eFinance and Microsoft Office Software
• Ability to perform multiple tasks
• Bilingual preferred

MAJOR RESPONSIBILITIES AND DUTIES:

Duties:

• Assist with the processing of payroll for over 280 custodial staff members
• Place purchase orders and order custodial supplies through eFinance
• Prepare correspondence, documents, forms, and reports to communicate information to custodial staff
• Answer incoming telephone calls/screening calls for Director of Operations
• Maintain confidentiality of information
• Process invoices for custodial services for school fund raiser events
• Maintain individual personnel files on all custodial staff members
• Monitor and maintain department budget records
• Coordinate Workers’ Compensation paperwork for Operations Department
• Prepare occasional travel requests for Director of Operations
• Perform all other duties as assigned

WORKING CONDITIONS:

The usual and customary methods of performing this job require the following: ability to work in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer. Overtime is required as necessary.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of responsibilities and duties that may be required.