What are the responsibilities and job description for the Secretary IV, Local School - HS (420A)[238] position at Sprayberry High School?
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POSITION TITLE: Secretary IV, Local School - HS |
JOB CODE: 420A |
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DIVISION: Leadership & Learning |
SALARY SCHEDULE: Clerical/Technician Annual |
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DEPARTMENT: Leadership & Learning |
WORK DAYS: 238 |
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REPORTS TO: Principal |
PAY GRADE: Rank IV (NC44) |
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FLSA: Non-Exempt |
PAY FREQUENCY: Monthly |
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PRIMARY FUNCTION: Performs secretarial duties to support the Principal and the total operation of the school. |
REQUIREMENTS:
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1. |
Educational Level: High School Diploma or GED required |
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2. |
Certification/License Required: None |
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3. |
Experience: Three to five years of responsible clerical experience |
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4. |
Physical Activities: Routine physical activities that are required to fulfill job responsibilities |
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5. |
Knowledge, Skills, & Abilities: Written and oral communication; typing, word processing, communication, computer |
The Board of Education and the Superintendent may accept alternatives to some of the above requirements.
ESSENTIAL DUTIES:
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1. |
Demonstrates prompt and regular attendance. |
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2. |
Opens, reads and routes all mail; answers telephone and screens, refers, records and follow through on messages; maintains files of correspondence and records. |
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Acts as receptionist for the school, setting a positive tone for pupils, parents and visitors; assists students, parents and visitors entering the office area. |
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4. |
Maintains employee’s attendance information, time entry and pay records. |
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Types correspondence, reports, purchase orders and other materials; proofreads typed materials for correct grammar, spelling, punctuation word usage and to avoid typographical errors. |
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6. |
Utilizes technological resources to facilitate workload and enhance office operation; assists in updating office procedures. |
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7. |
Monitors emergency communication system. |
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8. |
Utilizes student information system to access information as needed. |
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9. |
Maintains calendar, schedules appointments and meetings for Principal; maintains schedule of local school meetings open to the public to include maintaining an updated listing of who to contact in case of emergencies in the schools, etc. |
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10. |
Operates various office machines including a computer. |
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11. |
Assists with student registration as needed. |
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12. |
Promotes positive relationships with local school personnel, central office staff members, parents and the general public by assisting whenever possible. |
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13. |
Assists with backup bookkeeping responsibilities as assigned. |
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14. |
Performs other duties as assigned by appropriate administrator. |