Benefits Assistant (Workers’ Compensation and ADA)

Spotsylvania County Public Schools is seeking a Human Resource Program Assistant to work closely with the Benefits Specialist on a variety of support functions, specifically within Workers’ Compensation to further enhance the department’s efficiency and to meet and exceed the Division’s goals. This position will also specialize in processing requests under the Americans with Disabilities Act (ADA) and supporting general benefits adminsitration related tasks for the division.

Essential Functions:

• Works closely with the Benefits Specialist; assists with the scanning and faxing of documents to various agencies (VRS, AUL, The Standard, etc.) in support of overall benefits administration including Workers Compensation and requests filed under the Americans with Disabilities Act (ADA)
• Serves as case manager for Workers' Compensation cases, handling case files from the initial incident report through claim resolution
• • Serves as the primary point of contact for all workers’ compensation claims
  • Ensures timely and accurate submission of required documentation to relevant state agencies and insurers
  • Monitors case progress, maintain detailed claim records, and update HR systems accordingly
• Supports the accommodation process of ADA requests through collaboration with HR Leadership
• • Receives and maintains request documentation
  • Engages in dialogue with applicant and helps to identify potential accommodations
  • Explores accommodation options and proactively seeks implementation
• Supports the benefits administration of new hires, leavers and current employees who experience a change in their coverage
• • Opens the benefits portal in Enterprise ERP (MUNIS), approves employee elections and submits those elections to Payroll
  • Sends notice of opening correspondence to individual employees and supports benefit related questions concerning plan information and enrollment troubleshooting
  • Tracks enrollment progress and maintains reporting spreadsheets
  • Prepares and distributes COBRA reports for employees who are experiencing a loss of coverage (leavers, aged-out dependents)
  • Supports annual Open Enrollment proceedings as directed by the Benefits Specialist
• Assists the administration of FMLA and Short Term Disability requests:
• • ?Partners with the Benefits Assistant to track and administer FMLA and short-term benefits offering
  • ?Supports communication efforts between employees, medical providers, and insurance representatives in the implementation of FMLA and short-term disability benefits.
• Prepares OSHA reporting, inclusive of any incidents reports for the prior year
• Maintains Human Resource database (Enterprise ERP (MUNIS) and Employee Self-Service) with Workers' Compensation entries and updates, including pertinent employee information (addresses, phone numbers, etc.), reviewing regularly to ensure the accuracy of data stored within
• Partners with Payroll to ensure proper deductions are being made from an employee’s account; works with payroll to provide wage information as required by Workers’ Compensation insurance carriers

Click here to read the full Job Description for this role.

Education and Experience:

• High School Diploma or GED
• A minimum of two (2) years working within a Human Resources department, ideally within the Education industry
• Two (2) years of experience working with personnel and benefits programs, one (1) year being direct experience supporting workers compensation and/or ADA

About Spotsylvania County Public Schools:

Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.

So what sets us apart? Choosing SCPS means joining a highly collaborative team of professionals who inspire, challenge and support one another to be their very best everyday. As a team member, you become part of something much bigger - Your success directly influences our student's success. Here, YOU make a difference.

The financial benefits of working for Spotsylvania County Public Schools include a competitive salary, monthly PTO accrual, robust healthcare benefit plans, enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match, FMLA and Short-Term Disability leave, Tuition Reimbursement, Employee Assistance Programs (EAPs), and employer paid Life Insurance.

To learn more about Spotsylvania County Public Schools and our teams, please visit our website at https://www.spotsylvania.k12.va.us/.

Employment Terms: Employment may be offered as a 12-Month (243 Day), full-time position. The work schedule for this position is 7.5 hours worked per day, excluding lunch. This position is evaluated annually.

Benefits Eligibility: Eligible

Together, we prepare our students for their future. We look forward to welcoming you to the #WeAreSpotsy team.

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Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.