What are the responsibilities and job description for the Office Manager position at Spokane Tribe?
JOB ANNOUNCEMENT
VACANCY ANN#: STOI-26-027
TITLE: Office Manager
DEPARTMENT: DNR, Anadromous Program
SUPERVISOR: Anadromous Program Manager
LOCATION: DNR Offices, Spokane and Wellpinit
STATUS: Regular, Full-Time
RATE OF PAY: $21.00 - $32.00 Hourly
OPENING DATE: April 10, 2026
CLOSING DATE: April 24, 2026
Position Summary
The Office Manager is responsible for coordinating the administrative and operational functions of the Department of Natural Resources’ satellite office located in Spokane, Washington. This office houses multiple DNR programs and up to fourteen staff members.
The Office Manager ensures the efficient operation of office systems, facilities, and administrative processes while supporting staff across multiple programs located within the Spokane office. This position coordinates office workflow, manages administrative records and documentation, assists with fiscal and purchasing processes, and facilitates communication and coordination between DNR programs, Tribal departments, and external partners.
Job Duties
The following include but are not limited to essential functions of the position.
Office Operations and Administration
• Oversee the daily administrative operations of the Spokane DNR office.
• Maintain office organization, workflow systems, and administrative procedures.
• Ensure shared office spaces, meeting rooms, and administrative areas are functional and properly maintained.
• Monitor office equipment, inventory, and supplies; order supplies as needed.
• Coordinate use of conference rooms and prepare meeting spaces for meetings, workshops, and conference calls.
• Maintain office filing systems and records management procedures.
Administrative Support
• Provide administrative support to DNR programs housed within the Spokane office.
• Assist staff with phones, mail, document preparation, copies, filing, and other administrative needs.
• Receive, sort, and distribute incoming mail and ensure outgoing mail is properly delivered.
• Prepare letters, memoranda, reports, and other administrative documents as requested.
• Maintain confidentiality of sensitive personnel, program, and financial information.
Fiscal and Administrative Processes
• Assist with monitoring program budgets and administrative financial records.
• Prepare and process purchase orders, vouchers, reimbursements, and internal invoices.
• Coordinate with the Finance Department as needed.
• Maintain records associated with purchasing, contracting, and approval processes.
Personnel and Administrative Records
• Maintain updated departmental forms such as leave requests, travel forms, mileage forms, and personnel status changes.
• Maintain organized records related to program administrative documentation.
Coordination and Communication
• Coordinate communication and scheduling between DNR programs, Tribal departments, and external partners.
• Assist with planning and coordination of meetings, workshops, trainings, and conference calls.
• Provide assistance to visitors, partners, and community members contacting the Spokane DNR office and direct inquiries appropriately.
Facilities and Logistics
• Monitor the maintenance and security of the Spokane office, equipment, and program vehicles.
• Maintain records associated with office equipment and vehicle usage.
• Coordinate maintenance needs as necessary.
• Assist with delivery of administrative documents between Tribal offices located in Spokane, Wellpinit, and other locations as needed.
Program and Project Coordination
• Assist program staff in coordinating administrative aspects of projects and program activities.
• Support coordination of staff activities and office workflow across DNR programs located in the Spokane office.
• Develop and implement improved administrative procedures and office management practices.
• Maintain filing systems and documentation related to complex projects and program processes.
Other Duties as Assigned
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Knowledge Skills and Abilities
To perform the job successfully, an individual should demonstrate the following:
• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Ability to effectively communicate with diverse audiences including staff, Tribal departments, partner agencies, and community members.
• Knowledge of office administration practices and procedures.
• Ability to learn and apply Spokane Tribe of Indians policies and procedures.
• Competency with computer systems including Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to maintain accurate records and manage administrative documentation.
• Ability to apply logical thinking to a wide range of administrative and operational problems.
• Ability to work independently while supporting multiple staff and programs.
Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
• High school diploma or equivalent.
• Minimum of two (2) years' experience of office administration, office management, or similar professional administrative role.
Preferred Qualifications
• Post-high school degree in business administration, accounting, office management, or a related field.
• Four (4) or more years of administrative or office management experience.
• Experience supporting multi-staff or multi-program offices.
• Knowledge of Spokane Tribe of Indians policies, procedures, and fiscal management practices.
• Experience working within Tribal government or natural resource programs.
Certification(s) and/or Licenses Required
• Must have a valid Washington State driver’s license and must meet insurance requirements.
• Must be bondable.
*Tribal Preference Applies - Tribal Preference grants preference in employment to qualified enrolled Spokane Tribal Citizens, Spouses of Spokane Tribal Citizens, First Line Descendants of Spokane Tribal Citizens, and Citizens of other Tribes and Other Applicants, in that order.
MUST APPLY ONLINE:
Confirmation receipt of on-line application submission and interview status will be sent to all applicants e-mail address used when applying. Applicants are responsible to regularly monitor their e-mail for interview notifications.
Contact: HR Front Desk:
(509) 458-6527
E-mail: hrfrontdesk@spokanetribe.com
Applications Must Be Received In The Human Resources Department No
Later Than 4:30 p.m. on the Closing Date
The Spokane Tribe Reserves The Right To Hire According To Its Indian Preference Policy
Applicants May be Subject To A Pre-Employment Drug Test Positions
All Positions With The Spokane Tribe Are Subject To A-90 Day Orientation
Salary : $21 - $32