Purchasing Assistant

About Company:

Spices USA has gained a wealth of knowledge from being involved in the Spice Trade Industry for over 30 years. Our extensive experience and knowledge of this sector allows us to be able to source high quality products at highly competitive prices, savings which are passed directly to our customers.

Our buyers visit all the major spice producing regions around the world annually. This is to ensure that the focus on quality, which has been the cornerstone on which the company was built, occurs at the source and throughout our supply chain. This approach allows us to have a firsthand knowledge of future pricing trends and product quality, thus enabling us to provide our customers with information to make more informed business decisions that are beneficial for them.

So, whether you are just in the market to purchase spices or spice related products, or if your needs are more complex and you require a business resource to work with you to improve your business, Spices USA is here to provide that support. From private label packaging to product development to equipment supply; The Spices USA’s Team is dedicated to ensuring your satisfaction and success. We are here for you!

About the Role:

As a Purchasing Agent at Spices USA Inc, you will play a critical role in managing the procurement of high-quality spices and related products to support our production and sales operations. Your primary objective will be to source, negotiate, and purchase goods at the best possible prices while ensuring timely delivery and maintaining strong supplier relationships. You will collaborate closely with inventory management, quality assurance, and finance teams to align purchasing activities with company goals and budget constraints. This role requires a strategic approach to vendor selection and contract management to optimize cost efficiency and product availability. Ultimately, your efforts will directly contribute to the smooth operation of our supply chain and the overall success of Spices USA Inc.

Minimum Qualifications:

• Bachelor’s degree in business, supply chain management, or a related field is preferred.


• At least 2 years of experience in purchasing, procurement, or supply chain roles.


• Strong understanding of purchasing processes and vendor management.


• Proficiency in using procurement software and Microsoft Office applications.


• Excellent negotiation and communication skills.

Preferred Qualifications:

• Experience in the food or spice industry is highly desirable.


• Familiarity with SAP or ERP software.


• Ability to analyze market trends and apply data-driven decision-making.


• Strong organizational skills with attention to detail.

Responsibilities::

• Place purchase orders for acquisition 


• Review and implement inventory replenishment processes 


• Obtain market intelligence to optimize ability to purchase parts at best quality and lowest cost 


• Develop cost comparisons 


• Develop reports to analyze cost and inventory 


• Develop offers to purchase material based on internal demand and stock position 


• Develop process and method to capture business expenditures 


• Support audits as needed 


• Negotiate with external vendors to secure advantageous terms. 


• Ensure vendor compliance 


• Finalize purchase details of orders and deliveries. 


• Examine and test existing contracts. 


• Track and report key functional metrics to reduce expenses and improve effectiveness. 


• Collaborate with key persons to ensure clarity of the specifications and expectations of the company. 


• Foresee alterations in the comparative negotiating ability of suppliers and clients. 


• Expect unfavorable events through analysis of data and prepare control strategies. 


• Perform risk management for supply contracts and agreements. 


• Control spending and build a culture of long-term saving on procurement costs. 


• Inventory management and demand forecasting for assigned product categories. 


• Use historical data, input from the sales and marketing teams, and market treads to constantly improve and update demand forecasting. 


• Communicate with vendors by sending purchase orders, understating capacity constraints, ensuring on time shipments, and planning production volume to maximize container space. 


• Constantly analyze and improve forecasting methods to understand forecasting errors and implement strategies to mitigate those errors 


• Assist with transportation planning to ensure on time shipment deliveries. 

Skills:

In this role, your negotiation skills will be essential for securing favorable terms and building strong supplier partnerships. Your communication abilities will facilitate effective collaboration with vendors and internal teams to ensure alignment on purchasing needs and timelines. Proficiency with procurement and inventory management software will enable you to efficiently track orders, manage supplier data, and generate reports. Analytical skills will help you assess market conditions and supplier performance to optimize purchasing strategies. Additionally, your organizational skills will ensure accurate record-keeping and timely follow-up on purchase orders, contributing to a seamless supply chain operation.

Spices USA is an equal-opportunity employer that fosters an inclusive and diverse workplace. We encourage all qualified candidates to apply. If you are ready to take on this exciting challenge, apply now and be part of our success story!