Senior Accounts Payable Accountant

Overall goal: Responsible for overseeing and executing all aspects of the accounts payable function, ensuring accuracy, timeliness, and strong internal controls. This role plays a critical part in maintaining vendor relationships, supporting audit readiness, and ensuring compliance with company policies and financial reporting requirements.

Duties and Responsibilities:Accounts Payable Operations

• Manage the full accounts payable cycle, including: o Invoice intake, coding, and verification
• Three-way match (PO/GRPO, receipt, invoice) oAssist in Weekly Payment processing
• Ensure all invoices are accurately recorded in the ERP (SAP Business One or equivalent)
• Maintain timely payment schedules to support vendor relationships and avoid penalties
• Drive all Landed Cost entries to be input immediately when invoices are received
  
  

Vendor Management & Controls

• Maintain accurate and complete vendor master data in compliance with internal controls
• Ensure vendor setup/change processes are restricted to Finance, with proper approval documentation
• Review and validate vendor invoices for accuracy, completeness, and appropriate approvals
• Resolve discrepancies with vendors, purchasing, and operations teams
  
  

Month-End Close & Reporting

• Lead AP close activities including: o Accruals for received not invoiced (RNI/GRPO)
• AP aging review and reconciliation oExpense cutoff procedures
• Prepare and reconcile APrelated general ledger accounts
• Provide AP reporting and analysis to Finance leadership
  
  

Audit & Compliance

• Maintain auditready documentation and support external and internal audits
• Ensure compliance with company policies, GAAP, and applicable tax regulations
• Support 1099 preparation and yearend reporting requirements
• Assist in strengthening internal controls and documenting procedures (SOPs)
  
  

Process Improvement & Systems

• Identify inefficiencies and implement improvements in AP workflows
• Assist with ERP optimization (SAP Business One or future ERP platforms)
• Support automation initiatives (invoice processing, approval workflows, reporting)
• Develop and maintain standard operating procedures (SOPs)
  
  

Cross-Functional Support

• Partner with: o Procurement / Supply Chain on PO and vendor issues
• Operations on inventory and GRPO alignment oFinance team on accruals and financial reporting
• Provide training and guidance to junior AP staff or new hires
• Participate in onboarding and continuous improvement initiatives
  
  

Environmental, Health & Safety

• Wear required Personal Protective Equipment [PPE]
• Participate in company sponsored safety training
• Follow safe work practices
• Report unsafe/hazardous conditions.
  
  

Required Qualifications

• 5 years of progressive experience in Accounts Payable or general accounting
• Prior experience in a senior or lead AP role with ownership of fullcycle AP processes
• Experience working in a manufacturing or inventorybased environment strongly preferred
  
  

Proven experience with:

• Threeway matching (PO, receipt, invoice)
• Monthend close processes and accruals (RNI/GRPO)
• Vendor management and discrepancy resolution
• Experience supporting internal and external audits, including maintaining auditready documentation
• Demonstrated ability to improve processes, implement controls, and increase efficiency