What are the responsibilities and job description for the Administrative Assistant position at Speridian Technologies?
**Administrative Assistant**
The Administrative Assistant serves as a key support role for daily office operations, employee experience, and administrative coordination. This position acts as the front-facing representative of the office while providing operational, HR, and clerical support across multiple departments. Responsibilities include managing front desk operations, greeting visitors and employees, answering and directing phone calls, handling incoming and outgoing mail and shipments, maintaining records and attendance tracking, and supporting onboarding activities for new hires.
Additional responsibilities include coordinating office meetings and events, scheduling catering, ordering and maintaining office and kitchen supplies, preparing employee welcome materials and referral correspondence, creating shipping labels, coordinating company laptop shipments, maintaining employee and birthday records, processing invoices and bank deposits, preparing ID badges and access cards, and providing administrative support to the Operations, IT, and HR teams.
The ideal candidate is highly organized, detail-oriented, customer-service focused, and capable of managing multiple priorities in a fast-paced office environment while helping create a positive and professional workplace experience.
**Education and Training Requirements**
The Administrative Assistant serves as a key support role for daily office operations, employee experience, and administrative coordination. This position acts as the front-facing representative of the office while providing operational, HR, and clerical support across multiple departments. Responsibilities include managing front desk operations, greeting visitors and employees, answering and directing phone calls, handling incoming and outgoing mail and shipments, maintaining records and attendance tracking, and supporting onboarding activities for new hires.
Additional responsibilities include coordinating office meetings and events, scheduling catering, ordering and maintaining office and kitchen supplies, preparing employee welcome materials and referral correspondence, creating shipping labels, coordinating company laptop shipments, maintaining employee and birthday records, processing invoices and bank deposits, preparing ID badges and access cards, and providing administrative support to the Operations, IT, and HR teams.
The ideal candidate is highly organized, detail-oriented, customer-service focused, and capable of managing multiple priorities in a fast-paced office environment while helping create a positive and professional workplace experience.
**Education and Training Requirements**
- High school diploma or equivalent required
- Associate degree in Business Administration, Office Administration, Human Resources, or related field preferred
- 2 years of administrative, office coordination, receptionist, or customer service experience preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams) required
- Experience with office equipment, shipping platforms, and basic recordkeeping systems preferred
- Strong organizational, communication, and multitasking skills required
- Ability to maintain confidentiality and professionalism in a fast-paced environment
- Prior experience supporting HR, operations, or onboarding activities is a plus