Administrative Assistant

The New Mexico VA Healthcare Network is recruiting for an Administrative Support Assistant assigned to Nursing Service serving as technical specialist analyst and subject matter expert (SME) for the implementation, maintenance and long-term enhancement of automated staff scheduling systems. The Assistant assists the staffing manager with administrative processes to identify, develop and implement appropriate staffing methodologies.

Qualifications:

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/28/2026.

You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Providing administrative support; collecting, compiling, and tracking data and information; processing documents and reports; establishing, updating and maintaining office files and records; performing automation duties using such software applications such as word processing, spreadsheet, electronic mail, desktop publishing, calendar, database and/or graphics; answering telephones, referring visitors, and providing information.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Responsibilities:

Duties include but not limited to:

• Assists with identification of staffing shortages and deficiencies assuring efficient allocation of musing personnel needed to maintain safe unit staffing levels as needed.
• Ensures data validation from (Gains and Loss [G&L], inpatient rosters and Cost Data Reports [CDR]).
• Compiles data, produces trends and makes recommendations based on the data and requirement, to assist the Nurse Manager with VA, national and local regulatory compliance.
• Tracks placement of float personnel to include bi-weekly reporting of usage.
• Participates in the development and review of nurse staffing and scheduling policies /procedures.
• Provides staffing and clinical outcomes data to interdisciplinary team members to establish and effectively trend staffing and nursing care outcomes metrics.
• Collaborates with the Nursing Automated Data Processing (ADP) Coordinator in the development of accurate and timely data pertaining to the utilization of overtime and floating as a mechanism to maintain appropriate unit staffing levels.
• Serves as a resource person to the Nursing Service management team and/or others relative to data management issues related to staffing.
• Assures that all daily staffing reports and worksheets are completed and maintained in accordance with established policies and procedures. Develops flow charts.
• Provides input for information briefings.
• Maintains databases pertinent for effective and efficient tracking and tending of data.
• Tracks placement of float personnel to include bi-weekly reporting usage. Identifies trends in data.
• Coordinates master staffing schedules for all inpatient units.
• Assists in the development of daily, weekly, and monthly reports that pertain to the utilization of nursing staff and trending of nursing care outcomes data throughout the Medical Center.
• Assists the Patient Flow Nurse Manager and Nurse Managers with compiling and retrieving pertinent staffing reports and worksheets form automated scheduling system.

Work Schedule: Monday-Friday 7:00am-3:30pm
Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Assistant/PD50112O
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Salary : $51,007