JOB GOALS:

           Perform a variety of responsible clerical accounting duties; maintain financial, accounting and statistical records and prepare reports; review, prepare and process financial, accounting and purchasing documents, reports and materials.

Will be an ambassador for Spencer County Public Schools and commit to offering excellent customer service to students, parents, and staff.

CRITICAL SKILLS/EXPERTISE REQUIRED:

               KNOWLEDGE OF:

• Basic accounting practices, procedures and terminology.
• Financial and statistical record-keeping techniques.
• Modern office practices, procedures and equipment.
• Data processing applications to accounting functions.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Telephone techniques and etiquette.
• Interpersonal skills using tact, patience and courtesy.
• Operation of a computer. 

ESSENTIAL JOB FUNCTIONS:

               ABILITY TO:

• Apply bookkeeping and financial record keeping principles to the maintenance of assigned accounting records.
• Maintain financial records, review and verify data and prepare accurate reports.
• Learn to apply and explain rules, regulations, policies and procedures involved in assigned activities.
• Compare numbers and detect errors efficiently.
• Make arithmetic computations with speed and accuracy.
• Operate standard office machines such as typewriter, calculator, copier, computer terminal, personal computer and microcomputers.
• Meet schedules and time lines.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Perform statistical typing accurately. 

PERFORMANCE AND RESPONSIBILITIES:

• Abide by and apply District policies and procedures in conjunction with official Red Book guidelines.
• Maintain a set of financial records related to an area of clerical accounting such as accounts receivable, budget, school accounting, food services or other assigned accounting support area; coordinate assigned area with other accounting functions.
• Verify, balance, adjust and assure the accuracy of assigned accounts; receive, verify and audit invoices and receipts for supplies, equipment and services; contact District personnel to verify orders, receipts and signatures.
• Collect, receipt, record and deposit monies; sort and post to appropriate account; reconcile cash, receipts and statements; resolve or assist in the resolution of discrepancies and errors.
• Compile, sort, code, tabulate, post and compare financial and statistical data; verify availability of funds; extend and balance accounts and post to various records and reports.
• Prepare and generate a variety of financial and statistical reports, lists and summaries; enter, compile and tabulate data for inclusion in departmental reports; prepare, maintain and file lists, records, reports and other documents.
• Interact with vendors and District personnel to research discrepancies, correct errors, resolve problems and assist with preparation and maintenance of records and reports.
• Provide information regarding accounting policies, procedures and practices to District employees, vendors and others; interpret, apply and explain District policies and regulations as needed.
• Input financial and statistical information into an automated accounting system.
• Operate a variety of office equipment including typewriter, calculator, copier and computers.
• Perform related duties as assigned.

PHYSICAL DEMANDS:

• Work is performed while standing, sitting and/or walking.
• Requires the ability to communicate effectively using speech, vision and hearing.
• Requires the use of hands for simple grasping and fine manipulations.
• Requires bending, squatting, crawling, climbing, reaching.
• Requires the ability to lift, carry, push or pull weights, up to 30 pounds.

EDUCATION AND EXPERIENCE: 

High School Diploma or G.E.D. Certificate or other licensed credential for the position. One year experience in maintaining automated financial and statistical records.

FOR THIS TYPE OF EMPLOYMENT, STATE LAW REQUIRES A NATIONAL AND STATE CRIMINAL HISTORY BACKGROUND CHECK AND A LETTER, PROVIDED BY THE INDIVIDUAL, FROM THE CABINET FOR HEALTH AND FAMILY SERVICES STATING THE APPLICANT HAS NO ADMINISTRATIVE FINDINGS OF CHILD ABUSE OR NEGLECT FOUND THROUGH A BACKGROUND

 CHECK OF CHILD ABUSE AND NEGLECT RECORDS MAINTAINED BY THE CABINET FOR HEALTH AND FAMILY SERVICES