BOOKKEEPER

JOB TITLE: Bookkeeper
DEPARTMENT: Fiscal
SUPERVISOR'S TITLE: Fiscal Accounting Manager
POSITIONS SUPERVISED: None
JOB STATUS: Full-Time, Non-Exempt
SCHEDULE: Monday–Friday, 8:00 AM–4:00 PM

Summary:

Provide administrative and accounting support to the Fiscal Department by maintaining accurate financial records, processing transactions, assisting with payroll and billing functions, and ensuring compliance with agency, state, and federal requirements. This role requires strong attention to detail, confidentiality, and the ability to work collaboratively with fiscal leadership and other departments.

Key Responsibilities:

Accounts Receivable Support

• Calculate and verify billing amounts and submit claims to customers by electronic submission or USPS as assigned.
• Enter data into accounting software.
• Review past due accounts and assist with collection efforts as needed.
• Prepare adjustments and write-offs in writing for management approval.
• Maintain accounts receivable files and monitor grant utilization budgets.
• Maintain and monitor consumer budgets/plans and distribute information to managers.
• Collect, analyze, and maintain monthly service data.
• Prepare cash receipts.

Accounts Payable Support

• Match requisitions, purchase orders, and invoices.
• Enter data into accounting software.
• Prepare checks for payment to creditors.
• Maintain accounts payable reports and review outstanding balances.
• Assist with cost analysis of purchasing.
• Maintain gasoline charge accounts and documentation related to grant funding.
• Assist with preparation of annual 1099s according to IRS regulations.
• Assist with purchase orders and post cash receipts into the accounting system.

General Bookkeeping & Fiscal Duties

• Document receipt of monies daily and complete electronic deposits as needed.
• Assist with staff and consumer payroll, including timesheet edits, calculations, and data entry.
• Reconcile bank statements monthly as assigned.
• Assist with completion of statistical reports.
• Maintain audit controls through assigned duties.
• Assist in development of procedures manuals for Accounts Receivable and Accounts Payable functions.

Special Program Support

• Process SFC/Enhanced In-Home financial and statistical information as assigned.
• Track resident and consumer monies, including income and expense changes, monthly payments, ledgers, and receipts.
• Prepare requisitions for resident expenses and maintain trust, charge account, and related documentation.
• Provide documentation requested for Social Security, Medicaid, and Medicare.
• Coordinate with and assist the Accounts Receivable Bookkeeper with reports and BDDS claims.

Administrative Duties

• Complete general office duties including copying, collating, filing, typing, scanning, and maintaining paperless documentation.
• Be responsible for outgoing mail when needed.
• Provide switchboard backup as needed.
• Serve on the Safety Committee as assigned.
• Maintain confidentiality of all consumer, employee, and agency information.
• Participate in in-service training and perform other duties as assigned.

Qualifications & Skills:

• Knowledge of computerized financial accounting.
• Knowledge of word processing, database, and spreadsheet software.
• Knowledge of Accounts Receivable and/or Accounts Payable procedures.
• Knowledge of local, state, and federal funding sources.
• Valid driver’s license and proof of vehicle liability insurance.

Physical & Work Requirements:

• Must maintain dependable transportation for travel to trainings, meetings, and other required activities.
• Must act responsibly with purchasing authority and obtain appropriate approval prior to purchases.
• Must maintain confidentiality and use sound judgment in handling financial and agency information

Additional Information:

The Bookkeeper works under the direct supervision of the Fiscal Accounting Manager, with direction from the Accounts Payable Coordinator or Accounts Receivable Coordinator as assigned.

RBR Alliance, Inc. is an Equal Opportunity Employer and Drug-Free Workplace.

Education/Experience Requirements:

• Education: High school diploma from an accredited school or equivalent.
• Experience: Two years of experience in general bookkeeping.