What are the responsibilities and job description for the Director Of Accounting position at Spencer County Board of Education?
DIRECTOR OF ACCOUNTING
REPORTS TO: Chief Financial Officer
JOB GOALS
Oversee and perform various accounting duties related to accounts payable, accounts receivable, payroll and general accounting.
Will be an ambassador for Spencer County Public Schools and commit to offering excellent customer service to students, parents, and staff.
CRITICAL SKILLS/EXPERTISE REQUIRED:
Knowledge of accounting systems and internal control.
Experience with accounting software.
Effective written and oral communication skills.
Skilled in areas of math, logic, reasoning, and research.
Attention to detail and deadline oriented.
Proficient in Excel.
Experience with MUNIS software preferred.
PERFORMANCE AND RESPONSIBILITY:
- Prepare and send out invoices for reimbursements, making proper accounting entries initially and upon receipt of payment.
- Assist with collecting, safekeeping, and distributing all funds to the appropriate fund accounts and programs.
- Review purchasing documents and ensure procurement policies have been followed.
- Review payroll records to ensure appropriate payments are made and assigned to proper account codes.
- Review monthly, quarterly, and annual payroll remittances.
- Demonstrate a thorough knowledge of Redbook requirements and assist Finance Officer with answering questions regarding school bookkeeping practices.
- Review monthly school financial reports.
- Perform occasional school accounting record reviews.
- Assist with training school bookkeepers.
- Perform monthly bank reconciliation.
- Prepare assigned financial reports, such as Federal Cash Requests, Medicaid billings, and grant reports for review and submission by the Finance Officer.
- Maintain fixed asset records.
- Assist with grant applications and monitoring grants for budgetary compliance.
- Update district personnel as needed regarding finance issues.
- Assist with the MUNIS system administration role, menu access, password reset, and installing program updates and releases.
- Assist in maintaining an effective system of internal controls, including maintaining proper segregation of duties in the Finance Department to safeguard Board assets.
- Assist in preparing the district’s budgets (draft, tentative, and working), annual financial report, and other periodic reports.
- Prepare and record journal entries and budget amendments as needed.
- Assist with year-end close process and preparing for the annual external audit through analyzing general ledger accounts and developing spreadsheets needed for the auditors.
- Assist with continuous improvement of Finance Department processes.
- Respond to questions from district staff, vendors, and others.
- Perform other duties as assigned by the Finance Officer or the Superintendent.
QUALIFICATION:
High School Diploma or GED; minimum two years of accounting experience, school finance experience preferred. Degree in accounting preferred.
PHYSICAL DEMANDS:
- Work performed while standing, sitting and/or
- Requires the ability to communicate effectively using speech, vision and
- Requires the use of hands for simple grasping and fine
- Requires bending, squatting, crawling, climbing,
- Requires the ability to lift, carry, push or pull weights, up to 30 pounds
TERMS OF EMPLOYMENT:
- Work year is comprised of 260 days.
- Salary commensurate with adopted classified personnel salary schedule.
- Sick leave, emergency leave, personal leave and off-days as stated in Board policy. Utilize excused sick leave in compliance with the provisions of KRS 161.155.
EVALUATION:
Performance of this position will be evaluated in accordance with Board Policy on Evaluation of Accounting Manager as Classified Personnel. The Chief Financial Officer will conduct evaluation.