What are the responsibilities and job description for the Administrative Assistant position at Speight • Marshall • Francis?
At Speight • Marshall • Francis, we’re more than structural engineers — we’re partners committed to reshaping industry expectations through exceptional service, innovative thinking, and long‑term client relationships. Our team supports projects across 31 states and a wide range of sectors, from education and healthcare to manufacturing and government.
We’re looking for a full‑time Administrative Assistant to join us on‑site in Virginia Beach, VA and support the daily operations that keep our firm running smoothly.
Responsibilities
- Handle all reception area functions
- Liaise with Engineers and Senior Administrative staff to handle requests and queries
- Assist with event planning and internal marketing
- Book travel arrangements, organize and schedule appointments
- Clerical duties such as: Specifications, Letters & Reports, Fee Proposals and etc.
- Order supplies and maintain supply storage areas
- Store/archive files and data
- Collaborate Perform all other duties as assigned by Leadership & Senior Staff
Qualifications
- 2 years of experience in A/E Industry is a plus
- High School Diploma; College Degree preferred but not required
- Strong interpersonal, customer service, and communication skills
- Ability to multitask
- Very detail-oriented
- Strong Microsoft Office skills, familiarity with Website and Social Media Content is a Plus