Project Coordinator

We are seeking a detail-oriented and highly organized Project Coordinator to support the planning, production, and installation of custom signage projects. This role serves as a key communication link between sales, design, fabrication, permitting, vendors, installers, and customers to ensure projects are completed accurately, on schedule, and within scope.

The ideal candidate has strong follow-through, excellent communication skills, and the ability to manage multiple projects in a fast-paced production environment.  Please do not apply if you do not have sign experience and/or a deep account management or project coordination background.

It is required to have sign and/or print expereince.

Core Values

Humanity – People, Respect, Teamwork, Community, Kindness

Excellence – Quality Work, Integrity, Responsibility, Accountability, Exceptional

Curiosity – Learning, Listen, Knowledge, Creativity, Problem-Solving, Challenge Assumptions

Scrappy – Self-starter, Committed, Enthusiastic, Initiative, Hard-Working

Key Responsibilities

Project Coordination

• Coordinate sign projects from approved estimate through production, delivery, and installation.
• Review project details, drawings, site notes, permits, materials, deadlines, and customer requirements.
• Create and maintain project schedules, timelines, task lists, and status updates.
• Track project milestones and proactively communicate delays, risks, or changes.
• Ensure all departments have the information needed to complete their portion of the project.

Customer & Internal Communication

• Serve as a primary point of contact for customers during active projects.
• Provide timely project updates to clients, sales representatives, production teams, and management.
• Coordinate approvals for artwork, proofs, site surveys, materials, permits, and installation dates.
• Document customer requests, change orders, approvals, and project decisions.

Production & Installation Support

• Work closely with designers, fabricators, printers, installers, and subcontractors.
• Confirm material availability, production readiness, and installation requirements.
• Coordinate site surveys, field measurements, utility checks, access needs, and landlord/property requirements.
• Schedule installation crews, equipment, permits, and subcontractors as needed.
• Verify that completed work matches approved specifications and quality standards.

Administrative Duties

• Maintain accurate project records in company systems.
• Prepare work orders, purchase requests, installation packets, and closeout documentation.
• Track change orders, additional costs, and billing-related project updates.
• Assist with permit applications, vendor coordination, and procurement follow-up.
• Support project closeout, including photos, final approvals, punch lists, and customer follow-up.

Qualifications

Required

• 2 years of experience in project coordination, customer service, production coordination, or administrative support.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Ability to manage multiple projects with competing deadlines.
• High attention to detail and accuracy.
• Comfortable working with customers, vendors, and internal production teams.
• Proficiency with email, spreadsheets, scheduling tools, and project management or CRM systems.

Preferred

• Experience in the sign, graphics, print, construction, fabrication, or architectural products industry.
• Familiarity with signage types such as channel letters, monument signs, wall signs, vinyl graphics, ADA signs, wayfinding, dimensional letters, and vehicle graphics.
• Basic understanding of drawings, proofs, measurements, materials, and installation requirements.
• Experience coordinating permits, site surveys, vendors, or installation crews.
• Knowledge of platforms such as Monday.com, Asana, Trello, CoreBridge, Cyrious, ShopVOX, Salesforce, or similar systems.

Skills & Competencies

• Strong follow-through and sense of urgency.
• Ability to anticipate problems and communicate solutions.
• Professional customer service mindset.
• Comfortable working in a deadline-driven production environment.
• Clear communicator across departments.
• Ability to read and interpret basic project specifications, proofs, and drawings.
• Team-oriented with a willingness to support wherever needed.

Physical & Work Environment Requirements

• Primarily office-based with regular interaction with production and installation teams.
• May occasionally visit the shop floor or project sites.
• Must be comfortable working around signage materials, fabrication equipment, and active production areas.
• Ability to sit, stand, walk, and use a computer for extended periods.

Compensation

Compensation will be based on experience and qualifications.  This is an hourly position ($18-23 per hour) with a bonus program related to the volume and sales revenue that is supported.

About Graphik

Graphik is a sign fabrication, display and wrap  company. We brand everything from printed products, signs, promo, swag - if a logo goes on it we produce it. Graphik provides virtually any visual representation a company will need.  We fulfill at break-neck speeds without losing that personal touch.

The Graphik business is part of a larger organization called Speedy CPS.  Speedy CPS has 17 locations in Utah, Idaho, Wyoming and Montana.  

Benefits:

• Health Insurance
• Dental and Vision Insurance
• Retirement account matching
• Employee discount
• Paid time off
• Holiday Schedule including your Birthday
• Planet Fitness Program

Salary : $18 - $23