Administrative Assistant

Performs a variety of administrative functions, office tasks, and support the general manager.

Schedules appointments, gives information to callers, and takes dictation.

Composes memos and transcribes notes.

Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.

Requires a high school diploma with 2-4 years of experience in the field or in a related area.

Familiar with standard concepts, practices, and procedures within a particular field. Relies on experience and judgment to plan and accomplish goals.

Performs a variety of tasks. Works under general supervision.

Typically reports to a supervisor or manager.

Support to General Manager

• Administrative & Office Support

• Manages office operations, including answering phones, responding to emails, and assisting the general manage

• Assist with day-to-day managerial tasks, including data tracking, reporting, and follow-ups

• Help monitor project timelines and flag delays or issues

• Support decision-making by gathering and organizing operational data

Requirements

• Excellent written and verbal communication skills

• Ability to problem solve and be solutions oriented

• Highly detailed with strong organizational and time management skills

• Strong computer software knowledge, especially in Microsoft Office

• Highly motivated

• Must have experience as an administrative assistant

• Able to work effectively in a fast-paced environment

• Be able to have a high level of discretion and confidentiality

Work Schedules and Arrangements

• Onsite position

• Hourly Full Time

• Hours

  • 830am-530pm Monday through Friday (can be flexible)

Helpful Skills

• Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.

• Can do Attitude – Willingness to be taught and learn new things

• Communicating with Supervisors, Peers, or Subordinates — Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

• Being a team player

About AlphaGraphics

AlphaGraphics is a brand fulfillment company helping customers with creative services, custom ordering portals, ecommerce, branding, kitting and shipping. We brand everything from printed products, signs, promo, swag - if a logo goes on it we produce it. AlphaGraphics provides virtually any visual representation a company will need.  We fulfill at break-neck speeds without losing that personal touch.

The AlphaGraphics Idaho Falls location is the corporate office of a larger organization called Speedy CPS, as well as an Alphagraphics retail and production location.  Speedy CPS has multiple locations in Utah, Idaho, Wyoming, and Montana.  

Benefits: (for full time status)

• Health Insurance

• Dental and Vision Insurance

• Retirement account matching

• Flexible Spending Account

• Several supplemental plans available

• Employee discount

• Paid time off

• Holiday Schedule including your Birthday

• Planet Fitness reimbursement