Accounts Payable Supplier Specialist

Position Summary

We are seeking an Accounts Payable Supplier & Processing Specialist to support supplier onboarding, vendor data management, and Accounts Payable operations. This position is responsible for ensuring supplier information is accurately established and maintained within SAP and Coupa, with a strong focus on data integrity, internal controls, compliance, and fraud prevention.

The ideal candidate is highly detail-oriented and comfortable handling sensitive supplier information, including banking and tax documentation. This role will work closely with Procurement, Accounting, internal business teams, and external suppliers while also providing general AP support, including responding to inquiries and assisting with invoice processing.

Key Responsibilities

• Create, update, and maintain supplier and business partner records within SAP and Coupa
• Review supplier onboarding documentation for accuracy, completeness, and compliance with established procedures
• Validate supplier banking information using internal processes and third-party verification tools
• Review W-9s, TIN information, and other supplier tax documentation
• Conduct outbound supplier verification calls using independently sourced contact information to confirm banking and vendor details
• Process supplier maintenance requests, including changes to banking information, addresses, payment terms, and other supplier data
• Maintain accurate documentation supporting supplier setup, validation, approvals, and changes for audit purposes
• Follow established internal controls designed to prevent supplier fraud and reduce payment risk
• Partner with Procurement, Accounting, and other internal teams to resolve supplier setup and maintenance issues
• Monitor and respond to questions and requests received through shared Accounts Payable inboxes
• Assist with invoice entry and processing in Coupa, including routing invoices for approval and payment
• Complete supplier and AP requests within established timelines while maintaining a high level of accuracy
• Assist with reconciliations, reporting, and data analysis as needed
• Support process documentation, knowledge transfer, and continuous improvement initiatives

Qualifications

Required

• Strong proficiency with Microsoft Excel
• Excellent attention to detail and organizational skills
• Ability to manage multiple priorities and deadlines in a high-volume, fast-paced environment
• Strong written and verbal communication skills
• Ability to work independently while collaborating effectively with internal teams
• Professionalism and discretion when handling confidential supplier, banking, and financial information
• Strong judgment and ability to follow established controls and procedures

Preferred

• Previous experience in Accounts Payable, supplier/vendor master data, procurement operations, or shared services
• Experience with SAP and/or Coupa
• Experience with supplier onboarding and vendor maintenance
• Experience reviewing or validating supplier banking and tax information
• Familiarity with Accounts Payable controls, audit requirements, and fraud-prevention procedures

Education

• Associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred