What are the responsibilities and job description for the Accounting Specialist | The Beach Club position at Spectrum Resorts?
Benefits:
Summary: The Accounting Specialist is responsible for verifying and processing all incoming invoices from each department to insure payment is made in a timely manner.
Job Duties:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discounts
- Health insurance
- Training & development
- Vision insurance
Summary: The Accounting Specialist is responsible for verifying and processing all incoming invoices from each department to insure payment is made in a timely manner.
Job Duties:
- Daily Yardi Export File Generating and Formatting
- Process Payables for Recurring agreements (Quadient, Century Link, IQWare, Wilsco, RCI, Verizon, Great America, DexImaging, AT&T, Yardi, PNC)
- Assisting with Accounts Payable: invoicing, Pos, Workorders
- Process payments via check/Avid and provide reports to Controller
- Order Office Supplies, Paper Products and Amazon Orders for Accounting
- Oversee Amazon Company Management Account
- Monthly Credit Cards – Reconciling Team Members Charges and Statements
- Troubleshooting Credit Card fails, declines and errors for Company Cardholders
- Credit Card Receipts – Collect and Review
- Reconcile Daily Credit Card Transactions for outlets
- Rotate processing n/audit on weekends/holidays
- Accounting Safe Audit Count (Monday & Friday)
- Monitor Cash Supply. Call in and pick up change orders from the bank as needed.
- Change Orders and PCRs from other departments
- Cash Auditing for both Property Outlets
- Bank Deposit Drops
- UPS, FedEx Drop Offs
- Catering – Organize BEOs and audit charges and calculations
- Catering – Events – Audit Consumption and reconcile to Consumption Reports
- Catering Events – Contact Bride or Contact for Event for introduction and Collect Deposit
- Catering Events – Collect Balance for Rooms 30 days prior to Event, and any Other Catering Event is three days prior.
- Catering Reconciling Accounts
- Catering – Creating Receipts and Invoice.
- Financials Analysis as assigned
- GL –Research and Assist Managers with GL expense questions
- Special Projects assigned by Assistant Controller
- minimum of two years Accounts Payable experience required; 2-4 years A/P and Accounting experience preferred
- Good problem-solving abilities with strong customer service orientation and excellent analytical, communication, and business acumen skills.
- Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
- Intermediate to advanced computer skills to work in Microsoft Office such as- Excel, Word, PowerPoint and Property management software a plus.
- Must be able to work independently and be organized.
- Excellent verbal and written communication skills required
- Excellent customer service skills required
- Ability to sit at a computer/phone for entire shift
- Ability to lift/move up to 20 lbs
- Ability to work in a busy environment