What are the responsibilities and job description for the Medical Records Specialist position at Spectrum Health & Human Services?
Agency Profile: Spectrum Health & Human Services respectfully partners with adults, children, and families as they recover from behavioral, emotional, mental health and/or substance related disorders by offering individualized and meaningful opportunities of hope, empowerment, and support to achieve self-defined improvements in their quality of life.
Full Time: 227 Thorn Ave, Orchard Park
SUMMARY OF POSITION FUNCTION:
Performs administrative tasks specific to managing medical records.
MAJOR DUTIES AND RESPONSIBILITIES:
- Knowledge and demonstration of agency core values in day-to-day activities
- Ensure the criteria is met for a high performing team member and the values that support trust, interdependencies and teamwork are role modeled and consistently evidenced in the work environment
- Consistently maintain a neat, organized work environment
- Covers medical records office daily to ensure coverage
- Constant direct communication with clinical staff, Compliance/Privacy Officer, and Directors when needed.
- Follows up with clients and/or clinical staff to coordinate the implementation of valid consents so the individual has a clear understanding of the request and disclosure of records.
- Establishes and maintains confidential files and records
- Understands Corporate Compliance information in relation to medical records and HIPAA
- Knowledge regarding the disclosure and confidentiality of 42CFR Part 2, Mental Hygiene information (Section 33.13), and HIV/AIDS related information.
- Assists with the pulling charts and preparing records
- Scan charts as needed to maintain electronic medical record
- Processing of client records maintaining current and termed client records
- Answers medical records phone calls and appropriately follows up with messages
- Operates office machines and instructs others in the operation of same
- Proficiency in Excel including the ability to work in existing spreadsheets, create new spreadsheets and filter data for reports as needed
- Other Duties as assigned
SKILLS/COMPETENCIES:
- Ability to generate standard business letters
- Excellent interpersonal skills and communication skills both verbal and written
- Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills
- Ability to handle multiple tasks with attention to detail
- Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc.
- Ability to operate office equipment
EDUCATION REQUIREMENTS:
- High School Diploma or equivalent
EXPERIENCE:
- One-year work related experience
COMPENSATION: $17.46-22.46/hr
Salary : $17 - $22