Recruitment Coordinator

Position Title: Recruiting Coordinator

Work Location: Onsite, Deerfield

Assignment Duration: 6 months with possible extension

Work Schedule: normal business hours

Work Arrangement: hybrid: schedule of 3 days onsite- Tuesday, Wednesday and Thursday

Position Summary:

The role of a Recruitment Coordinator is to act as guardian of the candidate experience and to ensure that all logistical and administrative aspects of the Talent Acquisition process are executed with precision and a high, customer service orientation. You will skillfully navigate and resolve scheduling conflicts and logistics towards positive outcomes and be able to work independently.

Background & Context:

• You will drive the internal brand of TA forward though your outstanding engagement with others and work effectively to represent our organization externally.
• In this role, you will play a critical role in supporting our Operations - Solutions Recruiting Team.
• This team is based across a number of sites and your role will comprise providing onsite and remote support to your team.
• Your key accountabilities will range from seamlessly arranging complex interview requests across our business to playing an active role in facilitating successful candidate interview days.
• Your high, customer service orientation, attention to detail and outstanding communication skills will make you an integral part of the success of this team.

Key Responsibilities:

• Provide system support to Hiring Managers and Recruiters as required and act as a Subject Matter Expert on Workday Recruiting and recruiting processes.
• Work with hiring managers and candidates to secure interview availability and respond to queries
• Utilize relevant tools and systems to accurately schedule and confirm interviews, book meeting rooms, arrange travel and any supporting logistics
• Contribute to a first class, candidate experience and act as the face of our organization Talent Acquisition team when meeting and greeting candidates
• Send and track candidate assessments
• Support your Recruiters in reviewing and producing offer letters and employment agreements
• Play an active role in supporting candidates through post offer processes to contribute towards a positive onboarding experience
• Proactively build positive relationships with internal and external stakeholders
• Manage candidate expenses and purchase order generation
• Accountable for timely review of new requisitions for accuracy, completeness and prompt allocation to the relevant recruiter
• Participate in continuous improvement projects

Qualification & Experience:

Top 3-5 Must Have Non-negotiable Skills Required

• Experience with calendar management and scheduling
• Ability to manage and prioritize a high volume of requests
• High level attention to detail- hiring managers are located within in all 50 states with different time zones, this person must be able to pivot and schedule according, quickly without error.
• Ability to stay organized with the dedication to follow up

Is a bachelor’s degree Required? No

How many years of recent experience does this person need to have?

1 year of experience with scheduling- this could be an internship or part time job where they had to keep an organized high volume schedule

Nice to Have Skills

• Managing scheduling in a Talent acquisition environment
• Outlook exposure to SharePoint and ability to navigate a shared document hub
• Familiar with different functionalities within Outlook example- Templates

Bachelor’s degree or equivalent

• 1-3 years’ experience in Coordination role ideally within in onsite or in-house team
• Experience with Applicant Tracking Systems and administrative tools
• Proven expertise with complex and high-volume scheduling
• Excellent communication skills (verbal and written)
• Outstanding organizational skills and attention to detail
• Experienced user of Outlook, Excel, Word, PowerPoint
• Capability to interact with people across all levels of business with a high, customer service orientation and a focus on building high quality relationships
• Expertise within recruiting tools and technologies
• Capability to manage and prioritize a high volume of requests in a fast-paced environment and provide remote support
• Experience within Human Resources preferred