Accounts Payable Clerk

Job Summary

This financial professional will report to the Accounts Payable Manager and will be responsible for but not limited to the following duties:

Job Responsibilities

• Full-cycle accounts payable, including:
• Invoice Processing:  
• Review, verify, and enter incoming vendor invoices with correct coding into ERP system. 
• Maintain electronic vendor invoice/approval files. 
• Process invoices from receipt through payment. 
• Coordinate check runs including ACH direct deposit, wire, and credit card payments. 
• Three-Way Matching:  
• Compare/match vendor invoices against purchase orders and receiving documents. 
• Discrepancy Resolution:  
• Investigate and resolve price, quantity, or billing discrepancies by communicating with internal departments and vendors. 
• Vendor Management:  
• Collect required onboarding forms for vendor set-up. 
• Maintain updated vendor profiles including W-9/W-8BEN forms and ACH Authorization/Wire instruction forms. 
• Reconciliations:  
• Reconcile monthly vendor statements and sub-ledgers to the general ledger. 
• Reconcile vendor accounts; research and resolve discrepancies or other payment issues with vendor(s). 
• Research and resolve outstanding checks that have not cleared. 
• Month-End/Year-End & Audit Support: 
• Assist with aging reports, accruals, and audit documentation. 
• Assist with yearly 1099 reporting. 
• Administrative duties as required.
• Other accounting and various tasks as experience, desire and need dictate.

Qualifications

• Strong knowledge of accounting and account payables principles.
• Strong time management skills and proven ability to learn quickly on the job.
• Strong organizational skills with an attention to detail and high level of accuracy.
• Ability to multi-task with competing deadlines.
• Team player but must also have the ability to work independently with minimal daily direction from manager to accomplish objectives.
• Experience with internal and external customer service.
• Excellent effective written and verbal communication skills.
• Skill in data entry 10-key by touch.
• Advanced knowledge of MS Office, Excel, Outlook, and Word.
• Strong technical computer skills: knowledge and experience with INFOR LN preferred.
• Comfortable working in a paperless AP environment.
• International AP experience is a plus.
• State of Colorado and City of Boulder use tax experience is a plus.

Education and Experience

•    Associates degree or bachelor’s degree in Accounting, Finance or Business, or

•    Minimum 2 - 4 years of full-cycle Accounts Payable work experience.

Location:  Candidates must reside within commuting distance of our Boulder, CO office. Relocation assistance is not available. Only local candidates will be considered

Candidate AI Usage Policy:  AI is a part of our daily work at Spectra, and we are committed to the responsible and ethical use of AI tools. However, we want to ensure a fair candidate process based on your own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) or other tools to assist with responses during interviews (whether in-person or virtual) is prohibited unless permission is explicitly provided.  

Compensation: $25-30/hour.  While this salary range is a good faith and reasonable estimate, a candidate’s actual salary will be competitive based on a variety of factors including the candidate’s knowledge, skills, and experience.   

• Medical, dental, and vision insurance
• 401(k) with company matching
• Health Savings Account and Flexible Spending Account options
• Short-term and long-term disability insurance
• Employee Assistance Program
• Paid vacation, holidays, and sick time
• Educational reimbursement
• Hybrid work options

Application Window: Applications will be accepted until12/1/2026

WHY SPECTRA? 

Located in the foothills of the Rocky Mountains in Boulder, Colorado, Spectra is an entrepreneurial, private company with more than 40 years of proven success preserving, protecting and defending the world’s data. Spectra offers a challenging, flexible and creative work environment. Our culture is one that drives personal opportunity and advancement and rewards high performance while maintaining a high-quality work-life balance. We offer a casual, hybrid work environment with ample opportunity to learn and grow within the company. Work out on your own or with our trainer at one of the on-campus gyms; grab lunch or snacks onsite or challenge the CEO to a game of pinball; and grow your career with peers who are second to none.  

SPECTRA IS AN EQUAL OPPORTUNITY EMPLOYER  

Spectra is committed to recruiting and retaining a diverse and inclusive workforce. We are proud to be an Equal Opportunity Employer, and we never discriminate against applicants or employees on the basis of age, color, disability, gender, gender identity, gender expression, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other characteristics protected by applicable law 

Salary : $25 - $30