Business Support Coordinator II

Job Title: Public Affairs & Communication Assistant Location: Clayton, NC 27527 Duration: 6 Months (Possibility of extension depending upon business requirements and performance) TOP SKILLS PER MGR: Experience supporting senior leaders or executives Strong organizational, project coordination, and stakeholder management skills Excellent communication and discretion when handling sensitive information The ability to manage multiple priorities in a fast-paced environment Purpose: Performs administrative, clerical & process support. Assists the VP/Director &/or department leadership team in document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking. This position will work alongside the VP/Director & require a high level of confidentiality. Essential Functions: Own & lead projects assigned under direction of department leader, to include ensuring project is managed from origination through completion within the defined scope, cost & time constraints Own calendar, manage schedules, anticipate needs & effectively manage department leader's time, to ensure the needs of the customer are met Maintain and create reports & department metrics using various tools such as Microsoft Excel/PowerPoint/Teams, SharePoint, etc. Ability to plan, design & execute both moderate to large scale meetings/off-site events, as well as virtual meetings & events Create, design and/or edit presentations for meetings/events Plan all internal meetings & events for the department, to include managing the agenda, logistics, presentations, coordinating output & actions and catering/organizing off-site dinners Prepare & submit expense reports on behalf of management in compliance with organization policies Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodation, ground &/or rental transportation are reserved Support the Public Affairs and Communication team with tasks & social activities as needed Order & maintain supplies needed to support the Public Affairs and Communication Team Set-up & maintain 5S standards for documentation, admin & storage areas Support social media campaigns related to Viva Engage Page and other department related social media outlets Suggests & implements process improvement & standardization updates Exercise excellent communication skills to represent the department Perform a wide range of administrative duties highly confidential in nature Partner & collaborate closely with local colleagues Follow all safety & environmental requirements in the performance of duties Champion the company way Create and Manage batch records Follow all safety & environmental requirements in the performance of duties Other accountabilities, as assigned Physical Requirements: Ability to work in an open office environment with the possibility of frequent distraction. Ability to travel up to 10% of the time (from site to site). Qualifications: Bachelor's Degree from an accredited university in a related field of study required May consider an Associate's degree from an accredited university with a minimum of two (2) years of experience in an administrative field required, preferably in a pharmaceutical environment May consider a High School Diploma or equivalent with a minimum of four (4) years of experience in an administrative field required, preferably in a pharmaceutical environment Minimum of four (4) years of experience in an administrative field preferred, preferably in a pharmaceutical environment Ability to problem solve & navigate complex assignments preferred Strong knowledge & experience using Microsoft Office applications including: Word, Excel, PowerPoint & Outlook required Pharmaceutical experience a plus Demonstrates excellent organizational & planning skills with a high level of attention to detail preferred