Timekeeper/Hiring Coordinator

Time Keeper / Hiring Coordinator – Gonzales, Louisiana

We are looking for an Office Timekeeper/Hiring Coordinator who will be responsible for maintaining proper communication and documentation between the project team and field.

Key Functions and Responsibilities:

· Record employee as on-site and complete the onboarding process

· Complete I-9 and E-Verify within 72 hours of employee being hired

· Accurately track hours worked as well as lunch and rest periods

· Accurately enter hours worked as well as other costs/expenses into TRACK.

· Generate client daily time sheets, audit sheets, head counts, and obtain client approval signatures on time sheets and invoices.

· Submit weekly time summary sheets to payroll.

· Assist with any payroll corrections.

· Reach out to candidates about jobs that are available

· Set employees up for classes and drug screens

· Communicate daily with project managers about their manpower changes

· Send in-bade request for new employees

· Make sure DISA/FAST is up to date and accurate as can be

· Send plant directions, onsite contacts, start time, etc. for each job

· Keep manpower “Excel” up to date daily

Education & Experience:

Required

· High school diploma or equivalent required.

· Excellent verbal communication skills.

· Excellent interpersonal and customer service skills.

· Proficient knowledge of Client Programs (SAP, CCTS. TRACK, Atlas, etc.).

· Basic understanding of administrative and clerical procedures and systems.

· Microsoft Suite (Word, Excel, Power Point, SharePoint)

· Exceptional customer service skills; strong sense of urgency and desire for excellence.

· Ability to respect the confidential nature of human resources work

Preferred

· Demonstrated experience as a timekeeper or in related clerical positions.

· 6-12 months of experience with hiring for turnarounds.

· Knowledge of the refinery and petrochemical industries.

· Knowledge of safety council websites.

· Knowledge of DISA

Plus

· Microsoft Power Products (Power BI, Power Automate, Power Apps).

· Viewpoint Vista

Physical Requirements:

· Prolonged periods of sitting at a desk.

· Must be able to lift up to 15 pounds at times.

Note: A test will be given to assess candidates' proficiency in Microsoft Office Suite as part of the selection process.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Preferred)

Work Location: In person

Salary : $20