What are the responsibilities and job description for the Part-Time Office & Operations Coordinator position at specialty food manufacturer?
We are looking for a dependable, highly organized person to help keep day-to-day office and operational tasks moving.
This is a part-time position with limited onsite hours. The role is a good fit for someone who is organized, computer literate, able to work independently, and comfortable handling a variety of administrative and operational responsibilities.
The main goal of this position is simple: keep the trains running. Orders need to move forward, paperwork needs to be completed correctly, labels need to be printed, supplies need to stay stocked, and important details cannot fall through the cracks.
Responsibilities
- Convert invoices and orders into required transport manifests
- Prepare, print, and organize product labels and related paperwork
- Maintain office, packaging, labeling, and production supplies
- Monitor inventory of routine supplies and reorder before items run out
- Keep administrative records and paperwork organized
- Assist with invoicing, order documentation, and general office tasks
- Coordinate with production, sales, and management when information or paperwork is needed
- Follow up on incomplete tasks, missing information, and pending paperwork
- Help maintain orderly files and basic operational records
- Learn and use company software and web-based systems
- Handle other routine office and operations duties as needed
Requirements
- Must be 21 years of age or older
- Must be computer literate
- Comfortable using email, web-based software, spreadsheets, printers, scanners, and basic office systems
- Must be able to pass required background checks
- Strong attention to detail
- Dependable and punctual
- Able to work independently without constant supervision
- Able to follow written procedures and complete repetitive administrative tasks accurately
- Comfortable handling several small priorities at the same time
- Good organizational and communication skills
Preferred Experience
Experience in any of the following is helpful, but not required:
- Office administration
- Order processing
- Inventory management
- Invoicing
- Shipping or transportation paperwork
- Label printing
- Compliance documentation
- Manufacturing or regulated industries
Cannabis industry experience is helpful but not required.
Schedule
Part-time with limited onsite hours.
The schedule can be relatively flexible, but reliability is important. We are more concerned with having the work completed correctly and on time than having someone sitting in an office all day.
Location
Santa Fe, New Mexico
Position Type
Part-time
Opportunity
There is room for additional responsibility and growth for the right person.
To Apply
Please send a resume and a short note explaining:
- Your availability
- Your computer and office experience
- Why you think you would be a good fit for a small operation where organization and follow-through are important
Pay: From $16.50 per hour
Work Location: In person
Salary : $17