Project Accountant

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SPEC Process Engineering & Construction, Inc. is seeking a versatile Project Accountant to join our finance team. This role will be responsible for managing both accounts payable and accounts receivable functions, ensuring accuracy and efficiency in financial transactions, as well as ad-hoc requests from the Controller. The ideal candidate will have a solid understanding of accounting principles, excellent organizational skills, and the ability to work effectively in a dynamic environment.

Key Responsibilities:

Accounts Payable:

• Receive and review invoices from vendors and subcontractors, ensuring accuracy in details such as project codes, quantities, rates, and taxes.
• Match invoices with corresponding purchase orders and receipts to verify goods or services received.
• Assign appropriate account codes to invoices and enter details into the accounting system.
• Communicate with vendors regarding invoice-related inquiries and maintain positive relationships with key suppliers.
• Process and reimburse employee expenses in accordance with company policies, verifying receipts and compliance with expense guidelines.
• Manage accruals and prepayments for expenses, ensuring accurate recording in the accounting system.
• Assist in the month-end close process by reconciling AP accounts and providing necessary documentation for financial reporting.
• Prepare documentation and support for internal and external audits, collaborating with auditors to address inquiries related to accounts payable.
• Analyze AP data to identify trends and opportunities for cost control, providing insights to management on potential cost-saving measures.

Accounts Receivable:

• Generate and send invoices to clients for completed projects or services, ensuring accuracy in invoicing details.
• Address and resolve any billing discrepancies or disputes with clients, communicating with project managers or relevant departments as needed.
• Monitor and track incoming payments from clients, reconciling payments with invoices and updating financial records accordingly.
• Follow up with clients on overdue payments through emails or phone calls, issuing payment reminders and statements as necessary.
• Record and reconcile all incoming cash and check payments, ensuring accurate posting of payments in the accounting system.
• Maintain positive relationships with clients through clear and professional communication, providing relevant information regarding their account status.

Requirements:

• 5 years of experience in accounting or finance roles.
• Proficiency in accounting software (e.g., Sage, QuickBooks, SAP) and Microsoft Excel.
• Strong understanding of GAAP and financial reporting principles.
• Excellent analytical and problem-solving skills.
• Ability to work independently and prioritize tasks in a fast-paced environment
• Strong communication and interpersonal skills.
• Attention to detail and accuracy in financial data entry and analysis.
• Bachelor's degree in Accounting, Finance, or related field or equivalent experience.

Experience with month-end close processes and financial statement preparation is a plus.