What are the responsibilities and job description for the Proposal Manager position at Spear AI?
About Spear AI:
Spear AI delivers cutting-edge artificial intelligence solutions tailored specifically for maritime defense and national security operations. Leveraging advanced data management, AI-driven decision intelligence software, and innovative sensor technologies, Spear AI provides mission-critical capabilities to government, defense, and intelligence customers. Founded by maritime and technology experts with extensive operational experience, Spear AI is positioned to be a leading provider of scalable, integrated AI solutions for defense applications.
About the Role:
The Proposal Manager at Spear AI will lead and coordinate the complete lifecycle of government proposal submissions at the local, state, and federal levels. This role requires exceptional organizational skills, attention to detail, and the ability to collaborate effectively across multiple teams to produce high-quality, compliant, and strategically compelling proposals. Candidates should possess a technical understanding or mission experience to effectively articulate Spear AI's unique capabilities and value propositions to prospective customers.
Primary Responsibilities:
•Establish and manage comprehensive proposal processes, including timelines, reviews, and team coordination, to ensure timely, compliant, and high-quality submissions.
•Lead multiple concurrent proposal efforts across various government solicitations including Requests for Proposals (RFPs), Requests for Information (RFIs), White Papers, Grants, Broad Agency Announcements (BAAs), Task Orders, IDIQ contracts, Other Transaction Agreements (OTAs), and SBIR/STTR programs.
•Ensure strict compliance with procurement regulations such as the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), General Services Administration (GSA) schedules, and Government-Wide Acquisition Contracts (GWACs).
•Research and identify strategic government opportunities aligned with Spear AI's business objectives.
•Develop deep product and capability knowledge to independently draft compelling technical and operational content for proposals and white papers.
•Coordinate closely with internal teams including Business Development, Engineering, Legal, and Finance to ensure proposals meet operational, compliance, and strategic requirements.
•Manage collaborative proposal efforts with prime contractors and subcontractors, ensuring strategic alignment.
•Continuously refine and optimize Spear AI’s proposal development processes and best practices to enhance competitiveness and operational efficiency.
Required Experience:
•Bachelor's degree from an accredited institution.
•4 years managing local, state, and federal government proposals.
•Extensive knowledge of government procurement processes, contract vehicles (RFP, RFI, RFQ, SBIR/STTR, IDIQ, GWAC, BAA, OTA, CRADA), and regulatory frameworks (FAR, DFARS).
•Proven ability to simultaneously manage multiple proposal submissions and consistently meet deadlines.
•Excellent written and verbal communication skills with the ability to clearly articulate complex ideas.
Preferred Experience:
•Advanced degree in business, communications, defense technology, maritime operations, or related fields.
•Experience with maritime defense, intelligence, or national security agencies.
•Familiarity engaging government contracting officers and procurement officials.
•Experience managing proposals involving prime contractors and complex government solicitations.
•Familiarity with cooperative purchasing agreements and various procurement processes.
Security Clearance: U.S. Citizenship or Permanent Resident (Green Card) required.
Placement will reflect experience, proficiency, and relevant qualifications.
Equal Opportunity Employment:
Spear AI is an equal opportunity employer committed to diversity and inclusion. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.
Spear AI Benefits:
•Equity participation
•401(k) retirement plan
•Unlimited paid time off (PTO)
•Paid parental leave
•Paid holidays
•Comprehensive medical, dental, vision, and life insurance
•Short-term and long-term disability insurance
