Administrative Assistant

Job Overview

A purpose-driven role in a growing pediatric speech therapy clinic

Are you someone who finds deep satisfaction in helping others feel seen, heard, and cared for?
Do you naturally create order, calm, and clarity in the middle of busy days?
Are you searching for a position where your work truly matters—and where families feel the impact of your compassion every single day?

If you’re nodding “yes,” you may be the person we’ve been waiting for.

Our Administrative Assistant is often the very first impression families have of Speak-Easy. Through every phone call, greeting, and interaction, you'll help families feel welcomed, cared for, and confident that they've come to the right place. Speak-Easy Speech Therapy is a rapidly growing pediatric clinic built on the values of compassion, passion, knowledge, and care. We believe every child—and every parent who walks through our doors—is here on purpose and for a purpose.

If you love connecting with people, keeping systems running smoothly, and creating a warm and welcoming environment, this might be the perfect fit.

About the Role

We are looking for someone who loves being the face of the clinic—someone who brings warmth, professionalism, and reliability into every interaction while helping our practice continue to grow.

Your responsibilities will include:

• Greeting families and checking clients in with kindness and professionalism
• Managing the clinic schedule to ensure smooth, efficient appointment flow
• Answering phone calls, returning messages, and providing clear information about our services
• Processing payments and sending invoices or receipts
• Running and organizing administrative reports within our clinic management software
• Managing and maintaining our social media presence, helping share the story of our clinic and engage with our community
• Supporting therapists with various administrative tasks
• Maintaining a welcoming environment that reflects our core values
• Ensuring HIPAA compliance and client confidentiality at all times

This role is ideal for someone who enjoys both people and process—someone who can balance warmth with organization, empathy with efficiency, and creativity with attention to detail.

What We're Looking For

The right candidate:

• Has1–2 years of administrative experience, preferably in a medical, therapy, or healthcare setting
• Is compassionate and genuinely enjoys serving others
• Communicates with warmth, professionalism, and confidence
• Is highly organized, dependable, and attentive to detail
• Learns new technology and software quickly and enjoys finding more efficient ways to work
• Is adaptable and embraces change as our clinic continues to grow and implement new systems and procedures
• Maintains a calm, positive, and solution-focused attitude, even when navigating challenging situations or assisting frustrated clients
• Is comfortable managing social media and representing the clinic professionally online
• Thrives in a collaborative, family-centered environment
• Treats every client and family with dignity, respect, and compassion, believing that each person has inherent worth and purpose

How to Apply

If this role speaks to your heart and your skill set, we invite you to apply.

Please submit:

• A cover letter sharing what interests you about this role
• Your resume
• Two-Three professional references

We look forward to hearing how you might be part of our mission to serve families on purpose and for a purpose.

Pay: $15.00 - $17.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $15 - $17