Executive Administrative Assistant

About The Opportunity

Operating in the commercial and residential roofing and sheet metal construction sector, this organization delivers installation, repair, and maintenance services across the New York City metropolitan area. The business coordinates field teams, vendor partners, and client stakeholders to deliver time-sensitive projects and high customer satisfaction.

Primary Title: Executive Assistant. We are hiring a remote Executive Administrative Assistant to provide high-impact support to senior leadership, streamline administrative workflows, and act as the operational backbone between office staff and field crews.

Role & Responsibilities

• Manage complex executive calendars, prioritize meetings, and coordinate cross-team scheduling across multiple time zones.
• Coordinate travel logistics and prepare detailed itineraries, including vendor/site visits and client meetings.
• Process and reconcile executive expense reports; prepare and submit invoices and reimbursements accurately and on time.
• Prepare executive-level communications, agendas, presentations, and reports; maintain organized digital filing and document control.
• Act as primary liaison with field teams, subcontractors, and vendors to track follow-ups, meeting outcomes, and action items.
• Support ad-hoc projects and operational initiatives—track progress, escalate risks, and ensure timely completion.
  
  

Skills & Qualifications

Must-Have

• 3 years experience providing executive-level administrative support or equivalent demonstrable experience.
• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint) and calendar tools (Outlook/Exchange).
• Experience managing travel bookings and complex itineraries for senior leaders.
• Experience preparing and reconciling expense reports and managing vendor invoices.
• Strong written and verbal communication with high attention to detail and discretion handling confidential information.
• Ability to work remotely and reliably during core U.S. business hours (New York time) with strong time-management skills.
  
  

Preferred

• Prior experience supporting leaders in construction, trades, or project-driven firms.
• Familiarity with project management or construction tools (e.g., Procore, Buildertrend) and CRM platforms.
• Experience with cloud collaboration tools (Google Workspace, Slack, Zoom) and basic bookkeeping or QuickBooks exposure.
  
  

Benefits & Culture Highlights

• Remote-first role with flexible scheduling and strong emphasis on work-life balance.
• Opportunity to work closely with senior leadership and gain exposure to construction operations and project coordination.
• Collaborative, results-focused environment that values initiative and operational excellence.
  
  

This role is keyword-optimized for candidates searching for: Executive Assistant, Executive Administrative Assistant, remote executive support, calendar management, travel coordination, expense reporting, and construction administration in the NYC metro area. If you are a proactive, organized administrative professional who thrives in dynamic, project-driven environments, we want to hear from you.

Skills: administrative,expense reporting,itineraries,travel coordination,travel,microsoft office,google workspace,microsoft outlook