What are the responsibilities and job description for the Administrative Assistant - Hillcrest position at SOUTHWESTERN AND AFFILIATES?
Job Details
Job Description
Hillcrest is currently seeking a full-time Administrative Assistant to add to our team of professionals. This position will be responsible for providing clerical and project support to the Youth Services Bureau management and staff.
WHY WORK FOR HILLCREST?
- Affordable Health, Dental, Vision, and Voluntary Life Insurance that starts DAY ONE of employment!
- 401K Employer Contribution & Match
- Student Loan Assistance Program
- Physical & Financial Wellness Programs
- Generous Paid Time Off plan
- Competitive Total Compensation Program
ESSENTIAL FUNCTIONS:
- Maintain inventory of office supplies.
- Answer and route incoming calls.
- Transcribe letters, memos, and reports: compose routine and non-routine correspondence; type material into final form and distribute.
- Review incoming mail, route for disposition.
- Coordinate administrative service projects as directed by Administrative Services Manager or administration.
- Set up appointments and conduct drug screens in house, maintain communication with Police Department, Sheriff’s Department, and Juvenile Court/Probation Officers.
- Make follow-up phone calls for outpatient programs and Healthy Families.
- Collect client payments and maintain receipt book.
- Maintain agency calendars.
- Maintain highest standard of confidentiality in working with sensitive information.
- Enter information into required databases.
- Enter required information into MIX for all new clients.
- Maintain appropriate trainings.
- Other Duties as assigned.
Job Qualifications
MINIMUM QUALIFICATIONS:
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College degree preferred; coursework in Business and/or Accounting required
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Minimum of three years of experience in administrative roles
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Strong computer skills preferred, including basic troubleshooting abilities
If you are interested in joining a fun, friendly, innovative team, apply today!
EOE/AA including Veterans and Disabled
If you are a person with a disability needing assistance with the application process, please call (812) 435-2057.
