What are the responsibilities and job description for the PT Payroll Specialist position at Southwest Virginia Community College?
Posting Summary
Working Title
PT Payroll Specialist
Role Title
Admin and Office Spec III
Role Code
19013-SW
FLSA
Nonexempt
Pay Band
03
Position Number
294W0312
Agency
Southwest Virginia Community College
Division
Southwest Virginia Community College (Div)
Work Location
Tazewell - 185
Hiring Range
$16.83
Emergency/Essential Personnel
No
EEO Category
6-Administrative Support
Full Time or Part Time
Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-
No
Does this position have a bilingual or multilingual skill requirement or preference?
No
Work Schedule
M-F 7:45a to 4:30p, up to 29 hours per week.
Sensitive Position
No
Job Description
Southwest Virginia Community College (SWCC) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, SWCC offers associate’s degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. SWCC also has associate degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.
Southwest Virginia Community College seeks a PT Payroll Specialist. Do you enjoy being accurate and timely? Do you enjoy basic accounting? Then consider applying to come work with our team at Southwest Virginia Community College as a Payroll Specialist. Thorough training through the state and by the Payroll Coordinator will help ensure success in this position.
This position will partner with the Payroll Coordinator on the following responsibilities:
- Compiling and inputting all necessary data from source documents and updating employee records for processing biweekly, adjunct faculty, college work student and full-time payrolls.
- Reconciling payroll and fringe benefit reporting
- Preparing part-time wage reports and 1500 hour report
- Performing quarterly payroll reconciliation
- Ensuring compliance with federal and state payroll regulations and institutional policies
- Supporting internal/external audits and providing required documentation
- Maintaining compliance with Fair Labor Standards Act (FLSA) and wage/hour laws
- Assisting with year-end processes
- Other duties as assigned.
About the College:
Southwest Virginia Community College (SWCC) offers career-training programs in numerous technical, industrial, and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, SWCC offers associate degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. Southwest also has associate degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- Ability to maintain confidentiality of employee payroll and personnel records
- Knowledge of basic bookkeeping/accounting principles and practices, State and Federal tax laws as it relates to payroll.
- Ability to analyze discrepancies and interpret payroll data.
- Ability to perform detailed work with numerical data.
- Exceptional attention to detail and accuracy
- Ability to meet strict payroll deadlines and manage competing priorities.
- Ability to grasp and utilize a highly technical and automated payroll system.
- Strong problem solving skills.
- Strong organizational and recordkeeping skills.
- Excellent computer skills including proficiency in Word and Excel.
- Ability to work with people and communicate effectively with others in giving and obtaining information.
- Ability to manage high-volume, deadline-driven work
- High school diploma required supplemented by basic bookkeeping/accounting courses and computer classes. An equivalent combination of training and experience may substitute.
Additional Considerations
- Payroll experience in a higher education setting.
- Payroll experience in a state employment setting.
- Experience with ERP/payroll systems (e.g., Banner, PeopleSoft, or similar)
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
Some travel may be required.
Posting Detail Information
Posting Number
WGE_3326P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
07/30/2026
Job Close Date
08/13/2026
Open Until Filled
No
Agency Website
Contact Name
Human Resources
Email
hr@sw.edu
Phone Number
276-964-7333
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
To be considered for this position, you must complete the full state application. Please visit
To be considered for this position, you must complete the full state application. Please visit
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Salary : $16 - $17