GENERAL CLERK 3 - Administrative Support

Who We Are

We are R&D problem-solvers providing independent, premier services to government and industry clients; since 1947 we work toward the betterment of humankind, pushing the boundaries of science and technology to develop solutions. By joining our team you will receive an additional $500.00 in your first paycheck, minus applicable taxes. We are seeking a Secretary to provide high-level administrative support to our Directorates and senior leadership. This individual should bring a strong work ethic, take initiative, and offer experience-based insights to help improve administrative operations.

Role

Objectives of this Role:

• Provide comprehensive administrative support in a fast-paced environment.
• Act as a liaison between internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Identify opportunities to streamline administrative tasks and implement best practices.
• Posses high proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills, attention to detail, and time management.
• Function as a contributing member of the team and provide excellent customer service while maintaining a strong sense of urgency.
  
  

Daily and Monthly Responsibilities:

• Manage and maintain Microsoft Outlook calendars to ensure effective time management.
• Review division correspondence for accuracy and grammar, and route it to management for approval.
• Assist with division events and client visits, including coordinating and ordering client lunches, and handling division meeting setup and breakdown.
• Schedule and organize meetings, prepare agendas, and record/distribute meeting minutes.
• Assist division leadership with managing their calendars and daily meetings.
• Process reimbursement requests and vendor invoices for payment.
• Perform additional duties as assigned by the Manager and division leadership.
• Track, process, and follow up with division staff on all matters related to business travel.
• Schedule hotels, car rentals, and airfare for division staff.
  
  

Requirements:

• Requires a high school diploma or equivalent.
• 4-6 years: General administrative duties: familiarity with general office procedures; use of office equipment such as reproduction equipment, & telephone systems.
• 4-6 years: Understanding of business office functions: use of common word processing, database, and spreadsheet software use of correct grammar, spelling & punctuation rules.
• 4-6 years: Must possess basic organizational skills, work well with others, dependable, self-motivated.
• Existing security clearance preferred but not required; must be able to obtain a security clearance.
• A valid/clear driver's license is required.
  
  

Requirements

Special Requirements:

Applicant selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Applicant must be a U.S. citizen.

Job Locations: San Antonio, Texas

For more information about this division, visit the Applied Power home page.

For benefits information at our San Antonio location, click here .

For benefits information at all other locations, click here .