What are the responsibilities and job description for the GENERAL CLERK 2 - GENERAL CLERK 3 - Administration Support for Shipping and Receiving position at Southwest Research Institute?
Who We Are
Purchasing & Support Services supports the operational and administrative infrastructure that enables Southwest Research Institute to maintain efficient logistics, procurement, and shipping operations. The department works closely with Accounts Payable, Purchasing, and internal divisions to ensure accurate documentation, coordination, and processing of freight shipments, invoices, and logistics records. The Shipping & Receiving team coordinates inbound and outbound shipments across the Institute while maintaining accurate shipment records, vendor documentation, and internal logistics support.
Role
Objectives of this Role:
For benefits information at our San Antonio location, click here .
For benefits information at all other locations, click here .
Purchasing & Support Services supports the operational and administrative infrastructure that enables Southwest Research Institute to maintain efficient logistics, procurement, and shipping operations. The department works closely with Accounts Payable, Purchasing, and internal divisions to ensure accurate documentation, coordination, and processing of freight shipments, invoices, and logistics records. The Shipping & Receiving team coordinates inbound and outbound shipments across the Institute while maintaining accurate shipment records, vendor documentation, and internal logistics support.
Role
Objectives of this Role:
- Provide administrative support to the Shipping & Receiving department and assist with daily logistics coordination including keep training/compliance/meeting records, monitor/order office supplies and assist manger/supervisors as needed.
- Maintain and organize shipment documentation, freight records, and departmental files.
- Review and process freight invoices and shipping-related billing documentation.
- Verify invoice information against purchase orders, shipment records, and delivery documentation.
- Coordinate with Accounts Payable to ensure timely processing of freight invoices and vendor payments.
- Work with Purchasing to resolve discrepancies between purchase orders, invoices, and shipment records.
- Assist with obtaining freight quotes and coordinating shipment details with shipping vendors when requested.
- Maintain vendor contact lists and freight carrier documentation for departmental operations.
- Communicate with freight carriers regarding shipment documentation, delivery schedules, invoice corrections, and shipment inquiries.
- Assist with tracking inbound and outbound shipments and maintaining shipment logs or tracking spreadsheets.
- Requires a high school diploma or equivalent.
- 2-4 years: Experience with billing, invoicing, or administrative office support.
- Familiarity with purchase orders, invoices, and shipping documentation.
- Experience working with Excel or administrative tracking systems.
- Basic computer skills including Microsoft Office.
- A valid/clear driver's license is required.
For benefits information at our San Antonio location, click here .
For benefits information at all other locations, click here .