What are the responsibilities and job description for the ASSOCIATE SPECIALIST - SPECIALIST - Purchasing position at Southwest Research Institute?
Who We Are:
The Industrial Group within the Purchasing Department is responsible for the procurement of a broad range of industrial commodities.
Objectives of this Role:
Must be a U.S. person (i.e., U.S. citizen, non-U.S. citizen national, lawful permanent resident, asylee, or refugee) due to ITAR work in section.
Job Locations: San Antonio, Texas
The Industrial Group within the Purchasing Department is responsible for the procurement of a broad range of industrial commodities.
Objectives of this Role:
- Determine best value sourcing (price, quality, delivery) using competitive methods and basic price analysis to support cost savings and compliant procurement decisions.
- Execute procurements in full compliance with Federal Acquisition Regulation and 2 CFR Part 200, including documentation, competition, and audit readiness.
- Support project schedules by issuing and managing purchase orders, monitoring status, and expediting to ensure timely delivery and minimize program risk.
- Develop supplier relationships that support competition, fair and reasonable pricing, and adherence to purchasing terms, conditions, and performance expectations.
- Solicit competitive quotes for industrial materials and perform price analysis to determine fair and reasonable pricing, documenting results to support compliant procurement decisions.
- Prepare, negotiate, and administer purchase orders and related agreements, ensuring alignment with purchasing terms, conditions, and applicable contractual requirements.
- Conduct market research to support sourcing decisions, validate pricing, and determine commerciality in accordance with Federal Acquisition Regulation and 2 CFR Part 200.
- Monitor and expedite orders to ensure timely delivery, proactively addressing delays to minimize impact to project schedules and program performance.
- Coordinate with internal stakeholders (e.g., Requestor, QA, Accounting) to ensure timely inspection, acceptance, and payment, maintaining accurate records to support audit readiness.
- Requires a Bachelors degree in Business Administration or related degree field.
- 0-5 years: Experience negotiating and awarding purchase orders and standing orders, and effectively communicating with suppliers.
- 0-5 years: Experience with personal computers. Proficiency in MS Office, especially Excel and Word, is preferred.
- 0-5 years: Ability to utilize independent judgment, be diligent in and prioritize all assigned tasks, and work as part of a team.
- 0-5 years: Ability to find creative solutions to problems and successfully communicate the results in writing.
- A valid/clear driver's license is required.
Must be a U.S. person (i.e., U.S. citizen, non-U.S. citizen national, lawful permanent resident, asylee, or refugee) due to ITAR work in section.
Job Locations: San Antonio, Texas