What are the responsibilities and job description for the Inspection / Permit Coordinator - South Florida position at Southwest Elevator Company?
Title: Inspection / Permit Coordinator - South Florida
Location: Pompano Beach, Florida (in office full-time position)
Job Duties:
- Coordinate and schedule all annual inspections, code upgrade repair inspections, and 5-year inspections between customers, third-party inspection companies, managers, and mechanics.
- Ensure all purchase orders are properly aligned and processed for third-party inspection companies.
- Track and manage all inspection reports within the company database and inspection tracker.
- Coordinate with mechanics and the service team to ensure all violations are completed in a timely manner and follow through until completion.
- Schedule and coordinate re-inspections when required.
- Send completed inspection reports and related documentation to clients.
- Manage inspections from start to finish, ensuring all deadlines and compliance requirements are met.
- Provide weekly inspection status updates during service meetings.
- Pull and process permits for the service and repair team through the appropriate counties and municipalities.
- Maintain accurate records of permits, inspection statuses, violations, and completion dates.
- Communicate professionally with customers, inspectors, mechanics, and internal staff regarding scheduling, compliance, and project updates.
Must Have Qualifications:
- Minimum of 2–3 years of similar service or comparable industry experience
- Proficient in Microsoft Office Suite, including Outlook, Word, and Excel.
- Proficient in smartsheet and database tracking systems.
- Highly detail-oriented with exceptional organizational skills.
- Ability to manage projects from start to finish and prioritize multiple tasks simultaneously.
- Strong written and verbal communication skills.
- Ability to work in a fast-paced environment and meet deadlines.
- Strong follow-up and problem-solving abilities.
- Prior experience in the elevator industry is a plus.
Benefits:
- Salary: DOE
- Paid Time Off & Paid Holidays
- 401(k) plan company match
- Health, Dental, & Vision Insurance