What are the responsibilities and job description for the Church Administrative Assistant position at Southport Presbyterian Church?
Southport Presbyterian Church is seeking a full-time Church Administrative Assistant to support the daily operations of the church office and assist ministry staff with communication, scheduling, and event coordination.
This role plays an important part in helping the ministries of the church stay organized and run smoothly.
Position Details
- Full-time hourly position
- Typical hours: Monday–Friday, approximately 8:30 AM – 4:30 PM
- Some flexibility within the standard workday may be possible depending on the candidate and office needs
- This position is primarily on-site in the church office
- Pay commensurate with experience (approximately $18–$20/hour)
- Benefits: medical, dental, and vision insurance. Sick time accrues ½ day per month.
- Paid Time Off: 12 days annually
- Reports to the Operations Manager and works closely with the Pastors and Ministry Directors
Key ResponsibilitiesOffice & Communication
- Answer church phone and respond to general email inquiries
- Welcome and assist walk-in guests
- Sort incoming mail
- Print materials including the weekly bulletin and ministry resources
- Collect information and send out the weekly church email
- Maintain general signage and information around the church
Scheduling & Event Coordination
- Manage room reservations and the church master calendar
- Coordinate room setup needs and track tables and chairs
- Maintain the building lock-up schedule
- Assist with planning for church events and outreach activities
Church Communication Systems
- Maintain church database records (Visitor and Member Data)
- Maintain graphics and announcements displayed on Church TVs throughout the building.
- Track attendance statistics and ministry information
Ministry Support
- Assist with preparation for worship services printing materials and holiday services special needs (such as ordering candles, Easter Lilies, etc)
- Track payments for events
- Track background checks, youth protection policy, and ministry safe training for staff and volunteers
- Coordinate livestream scheduling (set up YouTube link, etc)
- Print materials for ministry programs and events
- Order and maintain office and ministry supplies
Business Office Support (Optional)
- TBD according to gifting and training
Skills & Experience Required
- Strong organizational skills and attention to detail
- Ability to manage multiple projects and deadlines
- Comfortable using computers and common office software
- Strong written and verbal communication skills
- Friendly and welcoming presence with visitors and volunteers
Helpful but Not Required
- Experience with Mailchimp or similar email platforms
- Basic graphic design or presentation software experience
- Experience updating websites
Personal Qualities
The ideal candidate will be someone who:
- Enjoys organizing projects and helping others stay on schedule
- Is dependable and attentive to details
- Communicates clearly and kindly with a wide range of people
- Is comfortable working in a Christian ministry environment
A personal Christian faith and support for the mission of Southport Presbyterian Church is expected.
To Apply
Please send a resume and short introduction to Sandy Loeffler, Operations Manager at sloeffler@southportpres.org.
Pay: $18.00 - $20.00 per hour
Benefits:
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $18 - $20