Accounts Receivable Billing Clerk

Benefits

• 401k with Matching Up To 3%, Over a 3 Year Vesting Period
• Medical
• Dental - 100% Base Rate Paid by the Firm
• Vision - 100% Base Rate Paid by the Firm
• Life Insurance 
• Long- and Short-Term Disability
• Long-Term Care - Paid by the Firm
• PTO

Job Purpose

Assist the accounting department with various data entry tasks and research billing issues. Coordinate fee authorization requests with our Litigation staff. Submit estimated budgets to clients in an effort to obtain fee approval for billing of litigated matters, follow up for additional approval as needed.

Job Duties & Responsibilities

• Compile, sort, and verify the accuracy of data in both the firm’s case management system and the firm’s accounting software (ProVantage) prior to billing
• Create hourly invoices from firms accounting software
• Use various web-based invoice systems to submit invoices and back-up documentation to clients
• Monitor case management queues for time entry, draft bill import errors and resolve issues
• Provide requested back-up documentation to clients and resolve invoice issues
• Respond to client requests and/or resolve disputed/previously adjusted invoice submissions
• Resubmit previously adjusted or denied bills
• Monitor hourly bill/submit/verify tasks for timely completion
• Monitor hourly rates within our system to ensure accuracy
• Handle file close requests and process billing to ensure deadlines are met
• Add/Update firm timekeeper data on client’s legal websites
• Assist with flat fee bill submission during non-peak times
• Record messages/transactions by updating various client web-based systems and firm's case management system
• Maintain regular and reliable attendance and punctuality
• Answer phone calls and respond to voicemails, as needed

Disclaimer: The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. It is not intended to limit management from assigning other work as desired.

Required Qualifications / Experience

• A minimum of 2 years office experience, or a minimum of 1 year office experience and an Associate’s degree, or 60 undergraduate credit hours, or equivalent combination
• A high school diploma or equivalent, required
• Eligible to work in the United States

Preferred Skills

• Prior Accounts Receivable experience
• Problem solve and Independently make decisions
• Multitask and prioritize in a fast-paced environment
• Write and speak clearly and concisely

Essential Skills/ Requirements

• Compile, sort, and verify the accuracy of data in case systems within deadlines with or without direct supervision
• Ability to navigate and use various web-based invoice systems to submit invoices and back-up documentation to clients
• Ability to utilize software to create invoices
• Operate a computer, copier, scanner, fax machine and telephone
• Work in an office environment, seated for long periods of time, in front of a computer, while typing information, responding to emails and answering phones
• Listen and understand questions posed by clients, attorneys, borrowers, opposing counsel, court personnel and 3^rd parties
• Analyze and interpret information
• Maintain confidentiality
• Develop and maintain constructive and cooperative professional working relationships with others
• Occasionally, clear out and manage the Firm’s voicemail system. 

Working Conditions

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Requirements

The ability to work in an office environment, in front of a computer, while typing documents, responding to emails, managing calendars and answering phones.

Special Position Requirements

Periodically expected to train co-workers.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at time with or without notice.

SouthLaw, P.C. is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or handicap, veteran status, or any other characteristic protected by law.