What are the responsibilities and job description for the Office Administrator | Government Sales position at Southern Tire Mart LLC?
Key Responsibilities
- Provide administrative support for government, municipal, state, and federal sales accounts.
- Prepare, review, and maintain documentation related to contracts, bids, pricing schedules, renewals, and compliance requirements.
- Track contract terms, expiration dates, pricing structures, and reporting obligations.
- Ensure accuracy and compliance with government purchasing rules, contract language, and internal policies.
- Coordinate with Sales, Inventory, Finance, and Operations to ensure contract fulfillment and proper invoicing.
- Process purchase orders, sales orders, and related documentation in a timely and accurate manner.
- Maintain organized electronic and physical records for audits, reporting, and contract reviews.
- Assist with responses to RFPs, RFQs, and bid submissions as needed.
- Communicate professionally with government customers regarding documentation, order status, and administrative needs.
- Support internal audits and compliance reviews related to government contracts.
Qualifications
- High school diploma or GED required; associate or bachelor’s degree preferred.
- 2 years of experience in sales administration, contract administration, or government-related office support.
- Strong attention to detail—borderline obsessive (this is a compliment).
- Proficiency in Microsoft Office (Excel, Word, Outlook); ERP or CRM experience preferred.
- Ability to manage multiple deadlines without sacrificing accuracy.
- Strong written and verbal communication skills.
- Ability to handle sensitive and confidential information with discretion.
Preferred Qualifications
- Experience working with government contracts, GSA schedules, municipal accounts, or public sector sales.
- Familiarity with contract pricing structures and compliance documentation.
- Experience supporting sales teams in a multi-location or national organization.
Education
Preferred- Associates or better in Business Administration or related field
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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