Receptionist/Administrative Assistant

Job Summary

We are specialty food distributor seeking a dynamic and organized Receptionist/Administrative Assistant to join our team! In this vital role, you will be the first point of contact for visitors and clients, providing exceptional customer service and ensuring smooth office operations. Your proactive approach and technical proficiency will help maintain an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant team dedicated to excellence.

Duties

• Greet visitors warmly, manage multi-line phone systems, and direct calls with professionalism and courtesy
• Maintain a clean, organized front desk area and ensure all reception functions run seamlessly
• Manage calendar appointments, schedule meetings, and coordinate office events with precision
• Support office management activities including filing, document proofreading, and maintaining office supplies
• Provide excellent customer support by responding promptly to inquiries via phone or email and assisting clients with their needs
• Assist customers with product inquiries and input orders in our ordering system
• Coordinate presentations for customers. Help design tablescapes and prep food for customer meetings

Qualifications

• Proven clerical experience or office experience demonstrating strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry processes
• Technical proficiency with multi-line phone systems, office management software, and general computer literacy
• Excellent phone etiquette & customer service skills
• Experience with front desk duties, calendar management, filing systems, and proofreading is preferred
• Personal assistant or administrative support experience is a plus but not required

Work Location: In person

Salary : $35,818 - $46,552