Office Administrator

Job Summary
We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of daily operations, ensuring the smooth functioning of our office environment. Your energetic approach will help foster a productive workspace, coordinate administrative tasks efficiently, and support various departments. The ideal candidate is proactive, detail-oriented, and possesses excellent communication skills to manage multiple responsibilities with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your skills in office management while contributing to a positive and collaborative workplace culture.

Responsibilities

• Oversee daily office operations, including front desk duties, managing multi-line phone systems, and greeting visitors with professionalism and warmth
• Coordinate schedule management for staff and executive calendars, ensuring appointments, meetings, and events run seamlessly
• Assist with event planning and logistics for company functions, meetings, and training sessions to promote team engagement
• Manage vendor relationships by processing invoices, tracking payments, and maintaining accurate records using QuickBooks or similar accounting software
• Support human resources functions such as onboarding new employees, maintaining personnel files, and assisting with payroll processing
• Handle bookkeeping tasks including filing documents, reconciling accounts, billing, and maintaining organized financial records
• Supervise clerical staff when applicable, providing training and development opportunities to enhance team performance

Experience

• Proven administrative experience in an office setting or medical office management environment
• Demonstrated supervisory experience leading teams or managing projects effectively
• Proficiency with QuickBooks or comparable bookkeeping/accounting software
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Excellent communication skills—both verbal and written—with professional phone etiquette
• Experience in event planning, vendor management, and calendar management is highly desirable
• Familiarity with human resources processes such as payroll administration and employee onboarding is a plus

Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive on multitasking and fostering a welcoming office atmosphere. This role offers the chance to grow your career in office management while making a meaningful impact every day.

Job Types: Part-time, Contract

Pay: $15.00 - $19.00 per hour

Expected hours: No less than 15.00 per week

Benefits:

• Employee discount
• Flexible schedule
• Professional development assistance

Application Question(s):

• Are willing to work with students with disablities and their family.

Education:

• Associate (Preferred)

Experience:

• Office: 2 years (Required)

Language:

• English (Preferred)
• Spanish (Preferred)

Ability to Commute:

• Hermitage, TN 37076 (Required)

Work Location: In person

Salary : $15 - $19