What are the responsibilities and job description for the Accounts Payable Coordinator position at Southern Administrative Services?
Job Summary
We are seeking a detail-oriented and experienced Accounts Payable Coordinator to join our finance team. The ideal candidate will be responsible for managing the accounts payable processes for several partner companies and facilities, ensuring accurate and timely processing of invoices, and maintaining compliance with financial policies and regulations. This role requires strong knowledge of accounting principles, financial software, and internal controls to support efficient financial operations.
Duties
- Act as accounts payable coordinator for multiple companies
- Process daily “on demand” checks.
- Daily sorting and processing of incoming mail. Prioritize invoices according to due dates.
- Process and pay all utility bills timely
- Weekly check printing, obtaining signatures and mailing of checks.
- Reconcile and process monthly Visa statements for assigned facilities.
- Reconcile and process monthly petty cash reimbursements.
- Complete month end close by end of day on the 9th working day.
- Respond to phone calls and emails from vendors and co-workers in a timely manner
- Process all expense reports through Concur.
- New Vendor and 1099 maintenance.
- Acquire W9’s and maintain files.
- Maintain files for all contracts.
- Maintain A/P files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
- Special projects and miscellaneous duties that may be assigned by the Director of Accounting and/or C.F.O. from time to time.
Requirements
- Five years accounts payable experience with multiple facilities
- Healthcare experience preferred.
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person