Fleet Management and Golf Cart Associate

JOB SUMMARY  

Oversees the efficient operation, maintenance, and safety of the University fleet. Responsibilities may include performing pre- and post-trip inspections of vehicles (including conducting yearly audits to assess fleet condition); completing forms, reports, and logs; dispensing fuels; performing minor vehicle, golf cart and equipment repairs and scheduling major repairs; coordinating reservations.

ORGANIZATIONAL RELATIONSHIPS 

Reports to: Director of Special Projects and Purchasing

Supervisory Responsibility: N/A

Indirect Supervisory Responsibility: N/A

ESSENTIAL DUTIES - May include, but is not limited to the following: 

• Ensures the SEU Fleet of vehicles is properly serviced and maintained.
• Manages the fleet reservation software and calendar.
• Effectively communicates and coordinates the reservation process with SEU staff and faculty.
• Provides minor repair to SEU fleet of golf carts and equipment, as well as, ensures proper bill back to departments.
• Coordinates the pickup, delivery, and payment for outsourced golf cart and equipment repair with SEU approved repair facilities.
• Related duties as assigned.
• Completes forms, reports, and logs.
• Performs or coordinates vehicle cleaning duties.
• Assist with breakdowns; coordinating towing and drop off locations (including after hours and weekends included).
• Some travel to pick up fleet vehicles after breakdown repair.
 

ADDITIONAL/NON-ESSENTIAL DUTIES 

All remaining duties are considered "nonessential" within the context of the ADA, which means that the function could be reassigned to another employee in order to allow a disabled individual to hold the position.  Alternatively, the manager could try to provide a reasonable accommodation so that the disabled individual could perform the function.

 LOCATION 

Lakeland Main Campus  

EDUCATION   

Required Education:

High School/GED 

Preferred Education:

Some college experience preferred.

LICENSES/CERTIFICATIONS

Required - Class B CDL for transporting unoccupied buses and other vehicles for maintenance.

EXPERIENCE 

Required:

A minimum of 3 years of Class B CDL driving and minor maintenance experience. Experience using computer technology, electronic forms and spreadsheets.

Preferred:

A minimum of 5 years of Class B CDL driving and minor maintenance experience. Experience using computer technology, electronic forms and spreadsheets, including Google Sheets and Google Forms.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

Possesses minor mechanical aptitude.

Familiarity with computer technology, including Google and Microsoft products.
Good communication and decision making.
Clean driving record.
CDL license.

Must align with the mission, vision and values of Southeastern University.

Preferred:

Time Management skills

Knowledge of Google Suite, including Gmail, Google Sheets, Google Docs, Google Forms

WORK ENVIRONMENT 

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. 

• This position is considered Essential Personnel for the purposes of Emergency Response.

Physical Requirements: 

• Vision: Drivers must have at least 20/40 vision in each eye, with or without corrective lenses.
• Hearing: Drivers must have a hearing ability that allows you to understand speech at a normal conversational level.
• Endurance:  Drivers must be able to sit and steer for extended periods, climb in and out of the bus/vehicle; lift vehicle batteries and install; inspect the vehicle and cargo, push/pull/drag/bend/stoop for extended periods.
• Medical: Must be able to pass the DOT medical exam to maintain the CDL active licensure.

Travel:

Minimal, up to 5%

Schedule:

M-F 8am to 4:30pm
Saturday-Sunday on move in/out weekends.

 

TRAINING

All new hires and employees transferring into a new position will have a 90-day probationary period within which to learn the functions of the job and to be evaluated. Following the probationary period, the employee can transition to regular status, have the probationary period extended in order to receive more training, or employment can be terminated. Required compliance training is as follows:

Forklift

SAFETY 

• SEU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. 
• Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. 
• Work-related injuries must be immediately reported to Security and Human Resources. When life or limb are at risk, please dial 911. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources within 24 hours of the incident. 
• Emergency Employees report for or must remain at work in emergency situations.  Dismissal or closure announcements do not apply to this position, unless instructed otherwise by your direct supervisor or a member of the Leadership Team.  

SCREENING

All full-time positions at SEU are deemed security-sensitive and require background checks. Employees required to drive their own personal vehicle, a rental car or an SEU vehicle in performance of their duties must pass an MVR records check and meet the requirements of the University’s insurance carrier in order to meet the requirements of the position.

DISCLAIMER

SEU is an at-will employer.  This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The employer retains the right to change or assign other duties to this position.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

SEU is committed to providing a workplace that is free from unlawful discrimination and harassment. All forms of discrimination against or harassment of a person because of his or her identification within a protected category are strictly prohibited and will not be tolerated. This prohibition applies equally to conduct by and against employees, vendors, visitors, and students.

Southeastern University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, sex (including pregnancy), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. The equal opportunity policy will apply in University programs and activities, and all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination and all other terms, conditions and privileges of employment. All employees of Southeastern University, by continued employment, agree to abide by the policies contained in the Employee Handbook and in the SEU Mission, Vision, Statement of Faith and Community Covenant.