Compliance Coordinator

JOB SUMMARY  

The position assists with all compliance projects for the University, including state authorization, accreditation, and governmental reporting.

ORGANIZATIONAL RELATIONSHIPS 

Reports to: Dean of Academic Operations & Registrar

Supervisory Responsibility: N/A  

Indirect Supervisory Responsibility: N/A

ESSENTIAL DUTIES - May include, but is not limited to the following: 

• Research & Planning
  • Researches state and federal regulations related to authorization and general compliance.
  • Remains current on trends, recent decisions, and noteworthy news related to authorization. 
  • Develops and maintains a comprehensive list of each state and federal regulations related to educational programs—distance or physical presence. 
  • Maintains and tracks all state-related costs. 
  • Recommends short-term and long-term priorities for the office based on extension site and online learning growth expectations or realities as well as government regulations. 
  • In collaboration with the Compliance Director, develop a comprehensive plan, which includes anticipated timelines and expectations for the various compliance projects. 

• Project Management 
  • Ensures the incremental aspects of each project are completed.
  • Tracks project milestones and tasks.

• Initial Applications Projects
  • Coordinates the collection of documentation and preparation of narrative for initial authorization applications. 
  • Prints or electronically aggregates all application materials. 
  • Ensures said materials are mailed or electronically delivered according to the project expectations.

• Reauthorization Projects
  • Tracks when reauthorization applications are mandated by individual states. 
  • Coordinates the collection of documentation and preparation of narrative for reauthorization applications. 
  • Prints or electronically aggregates all reauthorization materials. 
  • Ensures said materials are mailed or electronically delivered according to the project expectations.

• State Authorization Travel – With experience, may attend required site visits, training sessions, and meetings for state authorization purposes.
   
• Accreditation Projects – Assists with critical accreditation reports for the University, including program prospectuses, substantive change reports, notification letters, and reaffirmation of accreditation submissions.
   
• Government Reporting – As needed, assists with the submission of data or information to state or federal agencies to ensure compliance with regulations or general information requests.
   
• Special Projects – Supports the Senior Director with special projects or initiatives.
   

ADDITIONAL/NON-ESSENTIAL DUTIES 

Errands to/from the main campus

All remaining duties are considered "nonessential" within the context of the ADA, which means that the function could be reassigned to another employee in order to allow a disabled individual to hold the position.  Alternatively, the manager could try to provide a reasonable accommodation so that the disabled individual could perform the function.

LOCATION 

Lakeland Main Campus

EDUCATION   

Required Education:

Bachelor's in Business, Government Affairs, Higher Education

Preferred Education:

Master's in Business, Government Affairs, Higher Education

LICENSES/CERTIFICATIONS

N/A

EXPERIENCE 

Required:

A minimum of one (1) year in Business, Government Affairs/Higher Education

Preferred:

A minimum of three (3) years in Business, Government Affairs/Higher Education 

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

• Knowledge of or ability to interpret state regulations related to educational programs and authorization.
• Knowledge of web based applications and technologies.
• Ability to work on multiple, complex projects; strong project management skills including the ability to motivate and move projects to a timely completion; strong ability to multi-task and continually prioritize changing project tasks and deliverables.
• Excellent interpersonal and presentation skills, especially written and oral communications; Ability to write technical narratives for government or accreditation reports
• Strong analytical skills as such relate to problem-solving and absorbing new information.
   

 Preferred:

• Knowledge of State Regulations – Knowledge of or ability to interpret state regulations related to educational programs and authorization.
• Technology – Knowledge of ASANA, Jenzabar, applications in the Microsoft Office Suite, and other web based applications and technologies.
• Project Management – Ability to work on multiple, complex projects; strong project management skills including the ability to motivate and move projects to a timely completion; strong ability to multi-task and continually prioritize changing project tasks and deliverables.
• Communication – Excellent interpersonal and presentation skills, especially written and oral communications; Ability to write technical narratives for government or accreditation reports
• Critical Thinking – Strong analytical skills as such relate to problem-solving and absorbing new information.
   

WORK ENVIRONMENT 

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. 

• This position is considered non-essential for the purposes of Emergency Response.

Physical Requirements: 

• Office Environment: Ability to work primarily in an office setting, which involves sitting for extended periods.
• Computer Use: Proficiency in using computers for various tasks, which requires hand-eye coordination and manual dexterity for typing and handling office equipment.
• Communication: Strong verbal communication skills for meetings, presentations, and interactions with staff, students, and parents.
• Mobility: Capability to move around the office and campus as needed for meetings and events.
• Standing: Ability to stand and walk for extended periods of time for meetings and events.
• Lifting: Occasionally lift and carry items such as files, documents, or small office equipment weighing up to 20 pounds.
• Visual Requirements: Ability to read and interpret data on computer screens and printed documents.
• Hearing and Speaking: Adequate hearing to participate in conversations and phone calls, and clear speaking ability for effective communication.

Travel:

No 

Schedule:

Monday - Friday, 8:00 am - 4:30 pm 

TRAINING

All new hires and employees transferring into a new position will have a 90-day probationary period within which to learn the functions of the job and to be evaluated. Following the probationary period, the employee can transition to regular status, have the probationary period extended in order to receive more training, or employment can be terminated. Required compliance training is as follows:

State Authorization training will be OTJ

FERPA

SAFETY 

• SEU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. 
• Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. 
• Work-related injuries must be immediately reported to Security and Human Resources. When life or limb are at risk, please dial 911. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources within 24 hours of the incident. 
• Emergency Employees report for or must remain at work in emergency situations.  Dismissal or closure announcements do not apply to this position, unless instructed otherwise by your direct supervisor or a member of the Leadership Team.  

SCREENING

All full-time positions at SEU are deemed security-sensitive and require background checks. Employees required to drive their own personal vehicle, a rental car or an SEU vehicle in performance of their duties must pass an MVR records check and meet the requirements of the University’s insurance carrier in order to meet the requirements of the position.

DISCLAIMER

SEU is an at-will employer.  This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The employer retains the right to change or assign other duties to this position.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

SEU is committed to providing a workplace that is free from unlawful discrimination and harassment. All forms of discrimination against or harassment of a person because of his or her identification within a protected category are strictly prohibited and will not be tolerated. This prohibition applies equally to conduct by and against employees, vendors, visitors, and students.

Southeastern University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, sex (including pregnancy), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. The equal opportunity policy will apply in University programs and activities, and all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination and all other terms, conditions and privileges of employment. All employees of Southeastern University, by continued employment, agree to abide by the policies contained in the Employee Handbook and in the SEU Mission, Vision, Statement of Faith and Community Covenant.