(Part Time) Administrative Assistant- Small Business Center

Minimum Requirements

• Associate’s degree in business or related field.
• Experience with document imaging systems.
• Experience with databases and data entry.
• Proficient with Microsoft Office.

Primary Functions of Position

To perform administrative support for the Small Business Center (SBC) and provide general information and assistance to the public regarding SBC offerings and procedures in accordance with college and SBC Network policies and procedures.
Essential Duties:

• Provide professional customer service to clients/potential clients.
• Schedule appointments with clients and convey messages;provide information on small business.
• Promote SBC classes with the appropriate logos, wording, and registration information.
• Verify and review forms for completeness and conformance with established regulations and procedures. Ensure that regulatory and accrediting agencies receive appropriate forms and reports in accordance with the Small Business Center and Community College guidelines.
• Prepare instructor contracts and mail/email instructors. Maintain records of contracts and payments for seminars. Prepare information packets and develop marketing materials if needed.
• Set up and manage seminar registration process within the College system, in CMS, the SBC’s data entry system and send reminder communication to seminar participants.
• Setup SBC training rooms for scheduled seminars and events.
• Represent SBC in the absence of the Director.
• Manage SBC resource library, maintaining list of library assets and tracking items loaned to clients.
• Attend and represent the SBC at community functions as requested.
• Assist Director with annual SBC report and other administrative duties as needed. Adhere to state SBC guidelines as established by Small Business Center Network and state Director.
• Perform other duties and responsibilities as assigned by the Dean and/or Director.

• Work independently, exercising judgement and initiative.
• Use computer applications, including Excel, MSWord, desktop publishing and Gmail.
• Interact professionally with the public creating a warm welcoming experience.
• Establish and maintain a cooperative and team oriented working relationship with those contacted in the course of work and with other areas of the college.
• Represent the department in a very professional and positive manner.
• Ability to multitask with strong attention to detail and organizational skills.
• Ability to use basic word methods, techniques,and programs. Competent with MS Office. Be able to learn software such as Constant Contact and Canva.
• Be able to apply basic principles of letter writing and report preparation.

Application Procedures

Applicants must submit a completed Southeastern Community College application (located on the SCC website), ensuring that all sections are fully completed, including detailed work history for all full-time positions held, along with a resume, a letter of interest addressing the requirements, and educational transcripts (unofficial copies are sufficient for the screening process; official copies will be required prior to employment). Applications will be reviewed as they are received and screened for candidates who meet the qualifications of the position. Applications will be accepted until the position is filled.

Applicants should submit all documents as requested on the SCC website at https://www.schooljobs.com/careers/sccnc. Inquiries should be directed to the Human Resources Office, Southeastern Community College, P.O. Box 151, Whiteville, NC 28472. Telephone (910) 788-6310.

An Equal Employment Opportunity Employer