Finance Assistant

I.  PURPOSE FOR THE JOB

The Finance Department is responsible for ensuring the proper accounting of all institutional funds. As a member of the Finance Department, this staff member will gain a greater understanding of accounting for higher education entities by experiencing multiple areas of the accounting and finance systems, including fund accounting, budgeting, endowment management, internal controls, and more. This staff member will primarily manage the corporate credit card program, the expense reimbursement program, and the travel program. Also, this staff member will aid in the tracking of investment funds related to SEBTS endowments and trusts. Finally, this staff member will assist the AVP in various reporting requirements that are the responsibility of the Finance Department. The Finance Department oversees the following departments: Accounting Services, Human Resources, Magnolia Kitchen (Food Services), and The Locker (Merchandise). The Finance Department reports directly to the Executive Vice President of Operations, and will take on special projects for the institution from time to time.

II.  ESSENTIAL FUNCTION AND RESPONSIBILITIES

• Assist AVP with endowment reporting, financial statement preparation, and audit
• Handle any special projects assigned by the AVP
• Manage and update travel and card program policies and procedures for the institution and enforce those policies
• Manage and update travel and card program applications
• Create travel and card program training guides for ongoing compliance with policies
• Manage online administration of travel management system/Concur Travel
• Manage online administration of corporate card programs/Bill Spend and Expense
• Aid in the online administration of accounts payable processing/Bill AP
• Provide scheduled training sessions for the card and travel program for new hires
• Provide scheduled training sessions for the card and travel program updates (as needed)
• Provide end user support for the travel and card programs
• File the Sales & Use Tax payments monthly
• Update the Trust and Endowment funds quarterly
• Manage the Budget Review process
• Aid in the Budget creation process
• Aid in the external audit

III.  OTHER DUTIES AND RESPONSIBILITIES

• Duties as assigned by the Executive Vice President for Operations
• Duties as assigned by the President

Qualifications

I.  KNOWLEDGE AND SKILLS

• Required:
  • College degree, preferably in Finance/Accounting related field
  • Advanced skills in Microsoft Office applications (Word, Excel, etc.)
  • Excellent interpersonal skills
  • Ability to define processes by which to complete Essential Functions and Responsibilities
  • Basic knowledge of financial terms and concepts
  • Basic bookkeeping knowledge

II.  FISCAL RESPONSIBILITY

• Ability to select/review vendor relationships and assess alternatives
• Ability to pay invoices and process check requests
• Ability to review SEBTS corporate credit card and expense reimbursement programs for compliance

III.  EXTENT OF PUBLIC CONTACT

• Communicate with all Faculty and Staff of SEBTS
• Assess and communicate with current and potential vendors
• Communicate with external banking and auditing relationships

IV.  PHYSICAL DEMANDS

• Normal fitness for general office duties

V.  WORKING CONDITIONS AND ENVIRONMENT

• On-premise position
• Potential travel to education conferences (intermittent)

VI.  REQUIRED HOURS

• Full Time (39 hrs per week)
• On-Call (For emergency purposes only)