Office Administrator

The Office Administrator is responsible for supporting the day-to-day operations of the Charlotte Corporate Office through administrative, operational, accounting coordination, and executive support functions. This role serves as a central resource for maintaining an organized, professional, and efficient office environment across multiple business divisions

• Overseeing daily corporate office operations, vendor coordination, office supplies, service accounts, mail distribution, visitor management, and maintaining a polished and organized office environment
• Managing office administration including conference room coordination, office access, subscriptions, records management, contracts, warranties, and service agreements
• Supporting accounting processes through invoice coding, expense report audits, vendor communication, expense tracking, and administrative recordkeeping
• Providing administrative support to executive leadership and corporate teams, including scheduling, travel coordination, onboarding logistics, meeting preparation, and expense reporting
• Assisting with employee experience initiatives including internal meetings, employee recognition efforts, office hospitality, company apparel, promotional materials, and corporate events
• Coordinating with building management, vendors, and IT support to address office maintenance, technology, equipment, and operational needs
• Supporting special projects, reporting requests, audits, and additional administrative initiatives as needed

Core Competencies

• Strong organizational and time management skills with exceptional attention to detail
• Ability to manage multiple priorities and deadlines in a fast-paced corporate environment
• Professionalism, discretion, and sound judgment in a corporate office setting
• Strong written and verbal communication skills
• Process-oriented with strong follow-through and accountability
• Customer service mindset with the ability to create a professional and welcoming office experience
• Ability to work independently while collaborating effectively across departments

Technical Skills

• Proficient in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams
• Experience with invoice processing, expense reporting, and administrative recordkeeping
• Ability to maintain organized physical and electronic filing systems
• Familiarity with office equipment, vendor coordination, and office operations management
• Experience coordinating meetings, calendars, travel arrangements, and office logistics preferred

Education and Experience

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• 3–5 years of experience in office administration, operations coordination, administrative support, or similar corporate support role required.
• Experience in real estate, construction, property management, or related industry preferred.
• Notary Public preferred.