What are the responsibilities and job description for the Extra Help Administrative Specialist II - Admissions position at SOUTHEAST ARKANSAS COLLEGE?
Job Summary: This position is extra help/part-time and limited to 29 work hours per week. The Extra Help - Administrative Specialist II works under general supervision and is responsible for examining and verifying documents, preparing routine correspondence, and maintaining files in Admissions. This position is governed by state and federal laws and agency/institution policy.
Duties and Responsibilities:
- Reviews documents including applications, forms, records, and reports for accuracy and completeness of information and compliance with laws and regulations, makes necessary corrections, and assigns file numbers.
- Contacts submitting agency/institution or individual to obtain additional information or to correct discrepancies in documents, and sends notification of acceptance/rejection.
- Researches various data storage and/or computer records to obtain information and compiles data for reports.
- Establishes document files and maintains files by updating and purging as needed.
- Enters data into computer system and makes changes and/or corrections.
- Maintains activity log and/or financial ledger and submits reports to supervisor.
- Composes and types routine correspondence and form letters.
- Retrieve transcripts, process transcript requests, and evaluate transcripts.
Knowledge, Abilities, and Skills:
- Knowledge of record keeping procedures.
- Knowledge of basic arithmetic.
- Knowledge of basic grammar.
- Knowledge of computers and software applications.
- Ability to conduct research and compile data into report form.
- Ability to establish and maintain filing systems.
- Ability to operate standard office equipment.
- Ability to analyze documents to determine compliance with rules, regulations, and procedures. Ability to communicate both orally and in writing.
Minimum Qualifications:
The formal education equivalent of a high school diploma
Other job-related education and/or experience may be substituted for all or part of these basic requirements.
Preferred Qualifications:
The formal education equivalent of a bachelor's degree in business administration or related field
National Career Readiness Certificate (NCRC).
OTHER JOB-RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Application Procedures: All candidates must apply online at https://www.seark.edu/careers. Click 'Start Application' to complete the online application. Interested individuals should submit a completed Southeast Arkansas College Employment Application. Please note: All transcripts, certifications, and other credentials should be uploaded with your Resume and Cover Letter. Paper documents will not be accepted.
Required Applicant Documents:
- Cover Letter
- Resume
- College Transcripts (Please note: Official transcripts are required upon offer of employment.)
- Certifications, licensures, or other credentials (Please note: Official copies will be required upon offer of employment.)
All drivers operating a state vehicle or private vehicle on State Business shall participate in the Arkansas State Vehicle Safety Program and must maintain a valid Arkansas driver's license in accordance with the requirements of all applicable Arkansas State Laws.