Accounting Administrative Assistant

Job Summary

We are seeking an organized and detail-oriented Administrative Accounting Assistant with strong bookkeeping skills to join our team. In this role, you will balance general office administration with critical financial tasks, including managing payables, receivables, and accounts reconciliation. The ideal candidate is a proficient QuickBooks user who thrives in a multi-tasking environment and brings high accuracy to financial reporting.

We are growing! Our team is currently operating out of our Raleigh Office, but we have some exciting news, in the next six months, we will be relocating to our brand-new building in Youngsville designed to support our expanding business. Candidates should be comfortable commuting to our current office in Raleigh initially and to our new location in Youngsville once the move is complete.

Schedule - Full-time, 40 hours per week, Monday through Friday 8:00am - 5:00pm

 Key Responsibilities

·         Financial Processing: Manage end-to-end Accounts Receivable (A/R) and Accounts Payable (A/P) processing.

·         Reconciliation: Complete monthly expense account reconciliations and verify bank statements against QuickBooks data.

·         Office Administration: Answer and transfer phone calls, manage digital/physical filing systems.

·         Data Entry & Reporting: Keep precise financial records, track vendor invoices, and prepare monthly invoices and bills.

Qualifications & Skills

·         Software Proficiency: Must have proven proficiency in QuickBooks (Desktop or Online) and Microsoft Outlook. Intermediate knowledge of Microsoft Word and Excel preferred.

·         Experience: 1–3 years of experience in administrative support with direct experience in financial tracking and basic bookkeeping.

·         Financial Acumen: Strong understanding of general ledger accounts, invoicing, expense tracking, and reconciliation workflows.

·         Core Skills: Exceptional attention to detail, strong time-management aptitude, and an ability to oversee confidential financial data with integrity.

·         Communication Skills: Excellent written and verbal communication skills

Benefits

·         Work a 4-day week from November through February while receiving full, 5-day compensation.

·         Enjoy a full paid week off for our winter break between Christmas and New Year’s.

·         Health Ins reimbursement options

·         PTO

·         Simple IRA

·         Discretionary retention bonus available for qualified candidates