Administrative Assistant II, Nursing

Salary: $48,809.00 Annually
Location : 15800 S. State Street, South Holland
Job Type: Full-time Support Staff
Job Number: 00310
Department: Nursing
Division: Academic Services
Opening Date: 07/01/2026

Description

The Administrative Assistant II performs a variety of highly skilled clerical and administrative functions in a normally independent manner, under the supervision of a high-ranking official of the College whose activities, responsibilities and authority play a major role in determining the goals objectives and course of the College
Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Provide clerical and administrative assistance in matters which are not exclusively of a routine, predetermined, repetitious or ordinary nature.
• Assists in the compilation, organization, preparation and distribution of reports, proposals, budgets, college schedules, contracts, transcripts of meetings and other correspondence; operates necessary computer programs requiring extensive use and application to devise special layouts, formats, charts, tables, or graphic materials to be distributed to a variety of other offices and personnel.
• Keep attendance records, processes payroll information, purchase orders, check requests, budget requests; keep office accounts, maintains office supplies and equipment; orders maintenance service as needed.
• Assists in matters of a highly confidential nature, requiring discretion and judgement.
• Must have a broad knowledge of the department and college operations, rules, and procedures.
• May train or advise and assist other clerical personnel as required.
• Answer telephone and receives and orients visitors; handles special complaints or problems; screen calls and assesses problems or inquiries for referral to supervisor; makes appointments and reservations; maintains business calendar and schedules.
• Maintain course schedules, outlines, cancellation of courses, additional seat assignments or other academic functions as required.
• The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally performed under a job title or those to be performed temporarily outside an employee's normal line of work. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or its equivalent.
• Data Entry Skills - ability to perform 100-133 keystrokes per minute with minimal errors.
• Typing Skills - ability to type 40 wpm with minimal errors.
• Must successfully pass criminal background check.

Supplemental Information

PREFERRED QUALIFICATIONS

• Three (3) years of experience in clerical work or any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position.
• Knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software.

STATUS/BENEFITS:
This is a regular full-time Support Staff position for 37.5 hours a week, 52 weeks a year. Classified Grade IX on the Support Staff Salary Schedule. The annual salary is $48,809.00 and comes with the following employee benefits: • $16,000 Annual Flexible Health Benefit: • 10 Vacation, 12 Medical and 3 Personal Days Earned within First Year of Employment • 16 Holidays, 5 Winter break days, 4-Day Summer Workweek. Shift Schedule is Monday-Friday, 8:30am-4:00pm.

Salary : $16,000 - $48,809