Office Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This position offers an exciting opportunity for someone with strong administrative skills, a positive attitude, and a passion for delivering outstanding customer service. Whether managing schedules, handling correspondence, or maintaining office systems, your contributions will be essential to our success.

Duties

• Manage front desk responsibilities including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
• Coordinate calendar management and scheduling for team meetings, appointments, and events using productivity software such as Microsoft Office and Google Workspace
• Perform data entry tasks accurately into various software platforms like QuickBooks and other bookkeeping tools
• Oversee office management duties such as filing, organizing documents, proofreading correspondence, and maintaining office supplies inventory
• Provide exceptional customer support by addressing inquiries via phone or email, assisting clients or patients in person or over the phone in a friendly manner
• Support clerical functions including typing reports, preparing documents, and ensuring proper document organization and filing systems are maintained
• Assist with specialized roles such as medical or dental receptionist duties when needed, including appointment scheduling and patient record management

Requirements

• Proven experience in office management or administrative roles with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and productivity software tools
• Experience with data entry, bookkeeping (QuickBooks preferred), and filing systems
• Excellent communication skills with strong phone etiquette; bilingual abilities are a plus but not required
• Demonstrated ability to multitask efficiently while managing time effectively in a fast-paced environment
• Technical proficiency with multi-line phone systems, computer literacy, and familiarity with clerical procedures
• Prior experience as a front desk receptionist or personal assistant is highly desirable; experience in medical or dental reception is a bonus
• Strong organizational skills combined with the ability to proofread documents accurately and maintain high levels of productivity

Join us as an Office Administrative Assistant to play a key role in creating an organized, professional environment where excellence is standard! Your enthusiasm for supporting team success will be valued every day.

Pay: $19.50 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance

Work Location: In person

Salary : $20 - $20